Grant Compliance Analyst

Reporting to the Chief Operations Officer, the Grant Compliance Analyst will contribute to achieving high quality programming by ensuring effective grants management to include compliance requirements, reporting, and internal and external communication. Responsible for informing program and support teams of relevant donor compliance regulations and Native Forward Scholars Fund procedures, manages donor and other external reporting, and remains current on all grant revisions.

Supports donor relations by ensuring effective channels of internal and external communications relating to grants are established and respected.

• Adherence to Native Forward Scholars Fund policies, guidance, and procedures;
• Support overview and maintenance of all grants, donor requirements, rules and regulations, and internal and external deadlines;
• Support the development of donor reports, as well as ensuring donor compliance and quality control;
• Contribute to the development and revision of funding proposals, budgets, and donor reports;
• Be updated on donor priorities and track and share relevant calls for proposals;
• Contribute to continuously improve internal grant management systems;
• Provide an internal help-desk on donor related issues, including donor rules and regulations;
• Coordinate the development and distribution of internal reports;
• Build positive working relationships with the Development Team to support the development of high-quality proposals;
• Work closely with the development Team and Finance as well as other stakeholders to ensure accurate and timely reports and maintain compliance;
• Review donor contracts, flag any points that might challenge Native Forward Scholars Fund procedures, and support contract negotiations;
• Work with finance team to support them in development of internal budgeting and communication with the Development Team on allocated budget;
• Monitor project budgets, track expenditures, review allowable costs, and process financial reporting alongside the accounting department;
• Organize key reporting and compliance requirements (compliance checklist) including potential issues;
• Coordinate with the development team and finance to ensure budgets are correctly allocated and aligned;
• Coordinate and review donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;
• Highlight critical financial issues such as under/overspends to Finance and the Development teams;
• Provide technical support to Development and Finance teams regarding monitoring issues and budget revisions (as required);
• Collaborate with the finance team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income installments at different rates being received);
• Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner;
• Ensure all grant-funded activities and expenditures comply with specific grantor terms, conditions, and applicable government statutes;
• Be familiar with all Native Forward Scholars Fund organizational and donor portfolio compliance requirements and ensure high quality management of grants;
• Support and advise Native Forward Scholars Fund Managers with queries related to donor compliance on grants within portfolio;
• Work with other departments (i.e. Student Programming, Finance, Scholarship Operations) to ensure all documentation required is ready and available for audits
• Coordinate close out of grants in respective portfolio;
• Assist in training and capacity building related to grants management/donor compliance as required;
• Ensure all documentation required to be kept by donors is available by maintaining high standard information management/filing systems;
• Monitor project budgets, track expenditures, review allowable costs, and process financial reporting alongside the Finance department;
• Manage the timely submission of required interim and final narrative and financial reports to development department;
• Evaluate subrecipients or subcontractors for risk of noncompliance and implement…