Fiscal Officer

Position Summary

Provide and coordinate fiscal support and analysis functions to an assigned department; prepare financial status reports for all operating fund programs; oversee the assigned department's purchasing functions; coordinate operations related to finance, accounting management, budget and grant administration and perform a variety of technical tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification.

Job Description s are not intended to reflect all duties performed within the job.

Essential and Supplemental Functions

ESSENTIAL FUNCTIONS:

Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

* Provide and coordinate fiscal support and analysis to an assigned department; assist in planning, developing and coordinating fiscal year budgets; prepare forecasts for assigned operating budgets; monitor and analyze expenditures.

* Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing fiscal analysis services; implement policies and procedures.

* Prepare financial status reports for all operating fund programs; display budget expenditures, balances, projections and relevant financial information.

* Prepare various financial statements; analyze and identify problems related to the financial activities of the assigned department; perform short and long-term financial planning.

* Oversee the assigned department's purchasing functions; audit and authorize payments to vendors; audit change orders and determine and authorize funding for same.

* Research and approve all purchase order adjustments; revise orders according to contract obligations; research invoices for problems in billing.

* Calculate funding for supplemental agreements; determine source of funds and authorize increase to encumbrance; authorize additional services to outside consultants; determine additional funding sources.

* Initiate, research and authorize reimbursement to the City from State and Federal agencies; maintain files for auditing purposes.

* Design and monitor cost accounting systems and procedures; coordinate with information systems staff on various system problems, enhancements or upgrades.

* Oversee assigned department accounts receivable procedures; analyze and audit accounts receivable forms.

* Prepare accounts receivable billing in compliance with contracts, amortization schedules and other regulations; maintain accounts receivable logs, files and records.

* Plan, direct, coordinate and review the work plan for finance staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.

* Plan, direct and manage long and short-term financial planning and daily financial activities including bond sales and meetings with underwriters.

* Perform rate analysis review; analyze rates and charges; determine revenue requirement; adjust rates and charges as necessary.

* Select, train, motivate and evaluate finance personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

* Serve as the liaison for financial activities with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues.

* May assist in oversight of departmental payroll functions and activities and recommend process improvements as needed to ensure compliance with Federal FLSA and FMLA requirements, Worker's Compensation, Personnel Rules & Regulations, City Collective bargaining agreements and Payroll policies.

SUPPLEMENTAL FUNCTIONS:

* Provide back up support to staff as required.

* Perform related duties and responsibilities as required.

Minimum Education , Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor's degree from an accredited college or university in accounting or business administration; and

Five (5) years of fiscal management experience; and

To include two (2) years of supervisory experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Working Conditions

Environmental:

Office environment, exposure to computer screens.

Physical:

Essential and supplemental functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time.