Grant Analyst

Position Summary

Perform grant fiscal analysis for assigned grants within the Parks and Recreation Department including, but not limited to, project set-ups, billing, reconciling, preparing, reviewing, submitting, monitoring, finalizing and close-out of grants; ensure compliance of City, State, Federal and Non-Federal guidelines; develop and analyze reports; maintain records for auditing purposes; perform a variety of technical tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification.

Job Description s are not intended to reflect all duties performed within the job.

Essential and Supplemental Functions

ESSENTIAL FUNCTIONS:

Essential functions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

* Perform grant fiscal analysis for assigned grants including, but not limited to, project set-ups, billing, reconciling, preparing, reviewing, submitting, monitoring, finalizing and close-out of grants; record and track grants in various systems; ensure compliance of City, State, Federal and Non-Federal guidelines.

* Initiate, research and authorize reimbursement to the City from State and Federal agencies.

* Oversee grant accounts receivable to ensure timely and proper application of payments.

* Monitor and analyze grant budgets, financial reporting, billing, and other documents that ensure grant compliance; conduct audits as needed.

* Develop and analyze reports related to assigned grants; prepare reports for granting agencies and management as needed; research problems regarding outstanding invoices; respond to vendor inquiries.

* Monitor the status of approved grants to ensure the full, timely utilization of all grant funds and to ensure compliance with granting agency terms and conditions.

* Maintain records for assigned grants for tracking and auditing purposes.

* Provide technical assistance to grantees regarding grant applications, grant modifications, progress reports and budgets.

* Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing services; implement policies and procedures.

* Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.

* Coordinate all procurement activities related to grants; research invoices for problems in billing.

* Analyze and reconcile grants to the general ledger and project costing; prepare journal entries and journal vouchers.

* Coordinate required federal reporting and tracking of budgetary items for multiple active grants; ensure timely submission of reports as appropriate based on program and internal guidelines; identify need for budget revisions; ensure the max drawdown of funds, including federally compliant expenditure of all program income.

* Participate in the preparation of the annual budget, CAFR and Single Audit/SEFA; prepare monthly financial reports.

SUPPLEMENTAL FUNCTIONS:

* Attend and participate in professional group meetings; stay abreast of new trends and innovations related to assigned area of responsibility.

* Perform related duties and responsibilities as required.

Minimum Education , Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis. Exception:
The nine (9) required credit hours in accounting are not interchangeable.

Bachelor's degree from an accredited college or university in accounting or business administration to include nine (9) credit hours in accounting with a passing grade of a 'C' or better; and

Four (4) years of fiscal or grant management experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Working Conditions

Environmental:

Office environment.

Physical:

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time.