HR Coordinator

HR Coordinator

Southwest Women's Oncology + Optimum Human | Albuquerque, New Mexico

Every team member who joins this organization (clinical, operational, or administrative) relies on HR to get things right. The paperwork processed on day one. The benefits enrolled on time. The payroll issue resolved without drama. The compliance deadline that didn't slip.

The HR Coordinator is the operational engine behind all of it. Reporting to the HR Director, this role owns the administrative and operational infrastructure that keeps an 80-person practice running compliantly and smoothly.

This is a high-trust, high-detail role for someone who takes ownership, stays organized under pressure, and cares about getting things right for the people around them. We hire for attitude and aptitude above all else. Credentials matter, but who you are and how you grow matter more.

Southwest Women's Oncology (SWWO) is New Mexico's leading gynecologic oncology practice, delivering advanced cancer care with skill, courage, and compassion.

Optimum Human and Optimum Infusion extend that mission into performance medicine, infusion services, longevity, recovery, hormone optimization, medical weight loss, peptide therapies, hyperbaric medicine, aesthetics, and human performance.

Together, we operate as a single integrated platform committed to one mission:

To deliver new possibilities in medical care, human performance, and health by uniting passion, knowledge, and skill.

The HR Coordinator manages the day-to-day operational and administrative functions of the HR department across onboarding and offboarding logistics, benefits administration, HRIS and records management, payroll and timekeeping support, compliance tracking, and vendor coordination.

You will work closely with:

• The HR Director on compliance tasks, priority projects, audit preparation, and administrative support
• The HR Generalist on handoffs between recruiting, onboarding, and HR operations
• Hiring managers and department leads on start dates, system access, and employee documentation
• Finance and Payroll on benefits invoice reconciliation

Your precision and follow-through will directly protect the organization's compliance posture and support the team members who make it run.

• Process new hire paperwork, I-9/E-Verify, background checks, and drug screens.
• Collect required documents—licenses, diplomas, certifications—and route to the credentialing vendor.
• Coordinate start dates with hiring managers based on credentialing clearance status.
• Schedule orientation and submit system access requests for EHR, badges, and email.
• Process terminations including exit paperwork, COBRA notifications, and coordination of final pay with payroll.

• Process benefit enrollments and life event changes including marriage, birth, and qualifying status changes.
• Serve as first point of contact for routine employee benefits questions; elevate complex issues to the HR Director.
• Reconcile monthly benefits invoices in coordination with the Finance Department.
• Support open enrollment logistics including scheduling, communications, and enrollment tracking.

• Maintain accurate employee data in the HRIS and payroll system.
• Manage personnel files—physical and digital—in line with applicable retention requirements.
• Pull routine reports for the HR Director including headcount, turnover, and PTO balances.

• Support the Practice Administrator, managers, and payroll in administering the timekeeping system and troubleshoot time entry errors.
• Track PTO accruals and balances and coordinate with payroll to resolve pay discrepancies.

• Maintain required…