Senior Lease Administrator

What you’ll do as a Senior Lease Administrator Lease Negotiation & Acquisition

• Lead negotiations for new office leases, renewals, expansions, and terminations across a multi-location national portfolio, including locations supporting classified programs.
• Coordinate with brokerage partners, landlords, and others to structure lease terms that minimize cost and organizational risk while meeting operational and security requirements.
• Conduct market analysis and financial modeling (net effective rent, NPV, TI allowances) to support lease decision-making and executive approvals. Document cost reasonableness as part of our government audit support package.
• Evaluate prospective sites for suitability as SCIF or other secure facility buildouts, coordinating with Security and Facilities Engineering as appropriate.

• Maintain authoritative lease abstracts and a centralized location directory for all active, expired, and pipeline properties.
• Track and manage critical date calendars for options, rent escalations, renewal notices, and lease expirations across the entire portfolio.
• Initiate and approve rent payments, reconcile operating expense (OPEX/CAM) statements, and manage tenant improvement (TI) allowance drawdowns in coordination with Accounts Payable and Finance.
• Serve as the primary point of contact for landlord communications and ensure timely resolution of lease disputes, default notices, and holdover situations.
• Administer subleases and license agreements where applicable, ensuring compliance with master lease terms; coordinate billing requirements.
• Responsible for office registration and CAGE administration in SAM.gov.

• Own the data integrity and completeness of lease records in the company’s lease accounting software, Visual Lease.
• Work with Accounting Staff to ensure accurate classification, measurement, and disclosure of right-of-use (ROU) assets and lease liabilities under ASC 842.
• Partner with Accounting Staff and external auditors to support quarterly and year-end close processes, including variance analysis and disclosure schedules.
• Monitor and facilitate implementing regulatory updates to ASC 842 guidance and internal accounting policy as required.
• Coordinate with Finance to align lease commencement, modification, and termination events with proper accounting treatment and journal entry support.

• Support leasing of locations that require SCIF accreditation or other secure facility designations, including coordination with DSS/DCSA, Security Officers, and landlords on construction and operational requirements.
• Review lease language for SCIF-specific provisions (access control, construction addenda, government right-of-entry clauses) and elevate issues to Legal as needed.
• Maintain records of accredited facility locations and support renewals or modifications that may affect SCIF status.

• Develop and maintain portfolio dashboards and management reports covering occupancy costs, lease obligations, expiration schedules, and headcount-per-location metrics.
• Identify and implement process improvements to the lease administration function, including system enhancements, workflow automation, and documentation standards.
• Support integration of acquired companies’ lease portfolios following M&A activity.

• • Bachelor’s degree in Real Estate, Business Administration, Finance, Accounting, or a related field.
  • Minimum 6 years of commercial lease administration experience, with demonstrated responsibility for a multi-location portfolio (50+ leases preferred).
  • Strong lease abstraction and critical date management skills with meticulous attention to detail.
  • Working knowledge of commercial real estate concepts: NNN vs. gross leases, CAM reconciliations, TI allowances, holdover provisions, subordination/non-disturbance/attornment (SNDA) agreements.
  • Ability to read, interpret, and negotiate lease language in coordination with senior management.
  • Working knowledge of SAM.gov for office registrations and CAGE code administration
  • Proficiency in Microsoft Excel (financial…