Program Coordinator & Executive Assistant

Program Coordinator & Executive Assistant at Tim’s Big Heart

Position Type: Part-Time / Salary (20 hours per week)

Location: Must be based in Albuquerque, New Mexico (Remote + In-Person Required)

Travel: Frequent Domestic & International Travel (Jamaica, Mexico, Grenada, and beyond)

Tim’s Big Heart Foundation is seeking a highly organized, proactive, and mission-driven Program Coordinator & Executive Assistant to support the execution and growth of our programs and events locally and internationally while also providing strategic administrative support to leadership.

This role is responsible for coordinating and implementing community-based programming, managing logistics, supporting partnerships, and ensuring high-quality execution across all initiatives. This role will play a key role in bringing our events and experiences to life while helping expand the foundation’s reach and impact. In addition, this role will provide high-level administrative and coordination support to the Executive Director and management of Tim’s professional engagements.

This position includes regular responsibilities in Albuquerque and international travel alongside Tim, who has Down syndrome.

This individual will work closely with the Executive Director and Tim’s Big Heart team to ensure seamless coordination across programming, events, partnerships, and speaking engagements. This individual will be solely responsible for safely transporting Tim by car to and from all work-related commitments, including meetings, speaking engagements, brand appearances, podcast recordings, media appearances, and foundation events, ensuring he arrives on time and prepared for each engagement.

Photography and content-capture skills are strongly preferred.

This is a high-ownership role that sits at the intersection of programming, operations, and leadership support. The ideal candidate thrives in a dynamic environment, anticipates needs, is travel-ready, and is equally comfortable managing logistics, relationships, and execution.

Tim’s Big Heart Foundation empowers families and organizations to support individuals with disabilities, fostering dignity, inclusion, and collaboration. Inspired by Tim Harris, a Special Olympics athlete and entrepreneur with Down syndrome, the foundation operates with the belief that love is a superpower. With efforts spanning New Mexico, Latin America, and the Caribbean, the foundation connects and empowers changemakers and amplifies impactful, community‑driven initiatives.

In 2026, the foundation will launch Tim’s Book Tour across New Mexico, spreading kindness and inclusivity through “The Book of Hugs,” authored by Tim Harris.

• Coordinate and execute Tim’s Big Heart programs and events across New Mexico and international markets
• Support programming including:
• Monthly social events and parent groups in Albuquerque
• Monthly book readings in Albuquerque
• Tim’s Big Heart Life Skills Academy virtual workshops
• Execute international family and community engagement initiatives several times per year
• Manage timelines, logistics, volunteers, and execution from planning through completion
• Coordinate with local and international partners, schools, and community organizations
• Adapt programming for cultural relevance and accessibility across regions
• Collect feedback, stories, and data for impact reporting and communications
• Collaborate with Executive Director on marketing efforts for each event
• Support monthly newsletter creation related to events, impact reporting, and partner communication

• Own end-to-end planning and execution of U.S. based events
• Own end-to-end planning and execution of international events and program launches
• Manage venues, vendors, timelines, participant coordination, and communications
• Independently lead on‑site event execution and facilitation
• Coordinate volunteers and support staff as needed
• Organize travel logistics for TBH team and volunteers (as needed)
• Ensure high-quality, organized, and mission-aligned event experiences
• Travel domestically and internationally with Tim as his primary travel…