Administrative Asst

Administrative Assistant

The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office.

• Promote and maintain a safe work environment.
• Process, track, and coordinate the completion of staff timesheets and procurement card reports.
• Ensure adherence to applicable Southern Company administrative, accounting, and compliance procedures.
• Perform various administrative office duties, including maintaining office supplies, coordinating meetings and events, and managing travel arrangements.
• Coordinate office relocations and track project correspondence.
• Manage calendars and coordinate meetings, including logistics such as room scheduling and catering services.
• Assist with meeting notes and maintain internal/external contact lists.
• Manage timekeeping and expense reports.
• Create purchase requisitions and process/reconcile invoices.
• Process training entries and submit training course completions for the department.
• Handle confidential or sensitive information.
• Manage all phases of contractor critical areas access requests and revocations.
• Ensure record retention compliance.

Experience:

• Previous experience in an administrative support role required.
• Proficient in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
• Experience using various applications such as Maximo, Oracle, and Timekeeping.

Knowledge, Skills, and Abilities:

• Strong communication skills across all levels of the organization.
• Exceptional organizational skills with keen attention to detail.
• Ability to work independently with limited supervision.
• Capability to thrive in a fast-paced environment with shifting priorities.
• Willingness to learn and adapt to company operations, policies, and procedures.
• Proven ability to prioritize tasks and multitask effectively while meeting deadlines with accuracy.
• Strong teamwork skills, coupled with the ability to work autonomously.

Behavioral Attributes:

• Commitment to excellent customer service.
• Self-motivated, proactive, dependable, and responsive.
• Strong interpersonal skills and ability to collaborate as a team player.
• High work ethic and professionalism.
• Positive and adaptable attitude.

This role is ideal for a highly organized and detail-oriented professional looking to support a dynamic work environment efficiently.