Administrative Supervisor ; Alexandria Child Welfare

Department Mission

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

We care for the well-being and safety of Louisiana's people.

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in the Rapides Parish Child Welfare Office in Alexandria, LA.

The Administrative Supervisor position is responsible for coordinating the operations and programmatic functions of DCFS Administrative Coordinator 1, 2 and 3. The position provides clerical, programmatic, and administrative support functions for staff, and clients of Child Welfare in the Alexandria Region.

If you are driven, collaborative, and ready to make an impact, this could be the opportunity for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING

COMPETENCIES:

• Developing Plans:
  The ability to create structured strategies and plans that support the achievement of defined goals and objectives.
• Following Policies and Procedures:
  The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically:
  The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

• Adapting to Change:
  The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively:
  The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative:
  The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Solving Problems:
  The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Using Data:
  The ability to collect analyze and use data to generate insights and inform decisions.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

• Supervising, coordinating, and planning the day-to-day functions of a clerical unit.
• Manages all administrative and business functions for Child Welfare within the Alexandria Region.
• Ensures operational continuity by understanding and accessing all clerical systems and duties.
• Ensures smooth and consistent operation of the office by maintaining phone systems, utilities, computer ports, operating equipment, doors and alarm systems.
• Maintain vehicle logs, securing state vehicle keys and fuel/credit cards from staff when not in use, and submitting quarterly Office of Risk Management Vehicle Reports that track mileage for all state vehicles within the region.
• Managing the office supply inventory by regularly assessing needs and preparing requisitions and serving as the office Inventory Control Officer.
• Performs other duties as assigned for the smooth operation of the Department.

Appointment Type:
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

This position is located in the Rapides Parish Child Welfare Office in Alexandria, LA.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and…