Administrative Operations Specialist

Administrative Operations Specialist

Location: Alexandria, MN |
Employment: Full-time |
Salary: Annual (competitive)

Work Hours (Full Time, 40 hours/week) in our Alexandria office: Monday‑Friday 7:30 am‑4:30 pm with a one‑hour lunch or 8:00 am‑4:30 pm with a ½ hour lunch

• Welcome clients and visitors, answer incoming calls, and provide professional front‑office support
• Process incoming payments, manage mail, maintain records, and complete accurate data entry in internal systems
• Coordinate vendors, office services, supplies, maintenance, and shared office communications across locations
• Support agency systems and technology tools, including user access, troubleshooting, and basic system administration
• Track licensing, continuing education, training, and other compliance‑related documentation
• Assist with marketing‑related coordination, branded materials and community involvement efforts
• Provide administrative support to team members and help identify and escalat operational issues when needed

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail, accuracy, and follow‑through
• Professional communication and customer service skills
• Comfort working with office systems, technology tools, and administrative processes
• Ability to handle sensitive information with discretion and confidentiality
• Previous administrative, operations, or office support experience is preferred

• Competitive salary based on experience
• Health, Vision, Life & Disability Insurance
• 401(k) with company match
• Paid time off and holidays
• Continuing education support

Posted: Jun 10, 2026 |
Final date to receive applications: Jun 29, 2026

If you are a dependable, proactive professional who enjoys supporting people, processes, and operations, we’d love to hear from you!