Office and Administrative Specialist, Intermediate

Office and Administrative Specialist, Intermediate

Come help the Department of Corrections transform lives for a safer Minnesota! Each day at the Department of Corrections you have the opportunity to truly make a difference in the lives of those under our care and for communities throughout Minnesota.

• Job
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 06/26/2026
• Closing Date: 07/06/2026
• Hiring Agency:
  Department of Corrections
• Division/Unit:
  Community Services/Field Services
• Work Shift/
  
  Work Hours:
  
  Day Shift/ 8:00am - 4:30pm
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
• Classified Status:
  Classified

This position provides administrative assistance, clerical services, and office management for Field Services District Supervisors, Regional Managers, Central Office Field Services Staff, and Corrections Agents.

• Provide word processing, typographical, and transcription services, and technical assistance to the District Supervisor, Corrections Agents, and Sentencing to Service staff to support effective communications between agencies and departments.
• Manage office functions to address office needs and ensure efficient operation.
• Provide receptionist services to ensure timely action by staff.
• Maintain the Court Services Tracking System (CSTS) and office files, as well as other data bases used by Field Services, to ensure data integrity and accurate client information.
• Perform other office functions as necessary to assure efficient operation of the office.

• Data entry skills sufficient to enter client information into database systems such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS), and Bureau of Criminal Apprehension (BCA).
• Database management skills sufficient to maintain, update, and retrieve information from database systems such as CSTS, Chrono Database, S3, COMS, and BCA.
• Business English skills sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.
• English speaking skills sufficient to communicate effectively with supervisors, probation agents, court administrators, law enforcement, and DOC employees.
• Customer service skills sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
• Word processing skills sufficient to draft letters, memos, and reports.

• Two or more years of post‑secondary education.
• Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS, and/or BCA.
• Experience working in a criminal justice setting.
• Experience working in an office/clerical setting.
• Experience related to court administration, which includes the review of criminal court documents.

The selected finalist may be required to review and sign a Physical Demands Analysis (PDA) for this position.

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants with disabilities. Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at  or email careers.us and let us know the support you need.