Health Information Management Specialist​/Office & Administrative Specialist Intermediate

Job Details

• Working Title: Health Information Management Specialist
• Job Class: Office and Administrative Specialist, Intermediate
• Agency: Direct Care and Treatment
• Job : 94960
• Location: Alexandria
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 06/18/2026
• Closing Date: 06/24/2026
• Work Shift/
  
  Hours:
  
  Day Shift / 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required: Yes; less than 5% to travel to off‑site trainings, provide client transport and run errands
• Salary Range: $20.76 - $27.53 hourly; $43,346 - $57,482 annually

Community Behavioral Health Hospital (CBHH) in Alexandria is seeking a Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH is a 16‑bed inpatient psychiatric facility that serves adults experiencing serious mental health episodes, with stays typically less than 30 days focusing on stabilization, patient education and discharge planning.

• Performs overall office management and audit functions and collaborates with team members.
• Manages the census information system, ensuring accuracy and availability of patient numbers and statistical reports.
• Assures timely dissemination of medical record information.

• Accounting/Budgeting/Expense skills sufficient to prepare financial, purchasing and payroll reports, and reconcile payments.
• Customer Service skills sufficient to communicate information to clients, including phone and walk‑in contacts, in a helpful and courteous manner.
• Data Entry skills sufficient to create and update database records and apply basic spreadsheets.
• Database Management skills sufficient to locate, update and retrieve health information from various databases.
• English language skills sufficient for reading, writing and understanding medical records and business correspondence.
• Specialized terminology skills including medical terminology, document management, scanning, indexing and quality control.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms and data summaries.
• Word processing skills sufficient to develop, format and modify correspondence, records, reports and forms.
• Possession of a valid driver’s license for off‑site trainings and client transport.

• Proficiency with MS Office applications (Word, Excel, Access, PowerPoint) and familiarity with work‑order and learning management systems.
• 1 to 3 years of office management experience with medical records management.
• Experience providing clerical or office support in a healthcare setting such as a hospital, clinic or nursing home.

• Paid vacation and sick leave
• 12 paid holidays each year
• Comprehensive medical, dental, vision and prescription drug plans, including fertility and diabetes care
• 6 weeks paid parental leave for newborn or adopted children
• Pension plan with income after retirement (after three years of service)
• Employer‑paid life insurance
• Short‑term and long‑term disability insurance
• Tax‑free expense accounts for health, dental and dependent care
• Employee Assistance Program for personal and work/life support
• Training, classes and professional development opportunities
• Federal Public Service Loan Forgiveness Program eligibility for some positions

Minnesota state agencies are equal‑opportunity, affirmative action, and veteran‑friendly employers. We are committed to creating a workforce that reflects the diversity of our state and strongly encourage individuals of color, Indigenous communities, LGBTQIA+ members, people with disabilities, women and veterans to apply.

• All qualified applicants receive consideration without regard to race, color, creed, religion, national origin, sex (including pregnancy), gender identity, marital status, age, sexual orientation, disability or veteran status.
• We provide reasonable accommodations to applicants with disabilities. If you need assistance with the application process, please contact the Careers Help Desk at 651‑259‑3637 or email careers.us.