Staff Accountant

Our non-profit client is seeking a Staff Accountant – Receivables. Reporting to the Controller, the primary objective of this position is to ensure the accurate and timely invoicing, collection and recording of customer deposits.

This is a growing organization serving global members and we are looking for a proactive, self‑motivated team player who is comfortable with, and will contribute to, positive change within the Finance function. The primary role of the Staff Accountant – Receivables is to ensure the accurate and timely invoicing, collection and recording of customer deposits. Additional responsibilities will include preparing and entering certain journal entries and month end close procedures, completing forms, liaising with other departments, and responding to customer emails.

Responsibilities include:

• Use Sage Intacct to prepare customer invoices based on information provided by departments in line with accounting procedures. Send invoices to customers.
• Respond to customer requests to invoice using specific purchase orders, portals, complete specific forms, etc., as needed, to ensure payment can be processed and received.
• Maintain files to track and organize how clients prefer to be invoiced, including portal data, country data, forms and tax requirements, to ensure payments are invoiced in the most efficient way.
• Ensure customers are invoiced in accordance with Statements of Work for specific projects. Maintain contracts, SOWs and supporting documentation on files.
• Manage A/R ledgers and files, keeping precise records of incoming payments accurately coded to relevant department and project. Research discrepancies between invoicing and payment. Record foreign exchange fees and transaction movements as needed.
• Regularly run aged AR reports and carry out invoice follow up with clients to ensure outstanding invoices are paid timely; elevate to associated department when appropriate.
• Handle client inquiries regarding billing issues. Work with appropriate department to resolve. Coordinate with other departments to resolve billing disputes.
• Submit regular reports to management on A/R operations and receivables reporting, including aged receivables.
• Work with Controller to reconcile general ledger and receivables sub‑ledger and associated systems.
• Knowledge of US GAAP pertaining to Accounts Receivable. Ensure revenue is recognized in line with GAAP as income or deferred income. Ensure receivables are recorded on the financial records.

Experience

Required:

• Bachelor's degree or equivalent in accounting or a related field
• 2 years of experience in accounting preferred
• Attention to detail and organizational proficiency
• Ability to multi‑task and work with clients and team members across multiple time zones managing multiple programs and revenue streams
• Strong computer skills; high comfort level with accounting software, MS office, including Excel
• Comfort with the tools of the accounts receivable function, including client company portals, merchant services portals and credit card reports, online banking and reporting
• Effective, customer‑oriented, communication skills
• Basic knowledge of accounting principles and regulations

Experience Preferred:

• Experience with a variety of accounting software's, including Sage Intacct, and in particular regular use of Accounts Receivables modules.
• Non‑profit accounting environment

Our client offers a competitive salary and benefits.