Payoll Manager

Job Description

Summary Statement:

Responsible for managing the payroll processing function for a multi‑state, domestic payroll supported by a web‑based “Electronic Time‑Keeping System.” Provides support to the Accounting Department in the compilation and review of financial information and reports. Assists the Corporate Controller in representing the Finance Directorate with auditors and other internal/external contacts.

Job Scope:
Corporate‑wide in scope; supervises 1 – 2 exempt positions. No budgetary responsibility

• Responsible for all aspects of the payroll processing. This includes timekeeping, preparation and processing of all payroll maintenance/functions and all payroll related month‑end, quarter‑end and year‑end duties.
• Leads the bi‑weekly payroll processes; supervises the Payroll Processing staff.
• Audits payroll information for accuracy; researches and resolves discrepancies related to payroll and/or benefit information and documentation (benefit deductions, salary status, late hires, leave of absence, terminating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Reviews and approves payroll entries for processing payroll in CostPoint for entries to the general ledger.
• Analyzes payroll reports and payroll related Journal Entries, performing account reconciliations using established policies and procedures, in a timely manner.
• Assists in responding to and resolving any inquiries regarding payroll direct deposits and paychecks; participates in problem solving and special projects within the Payroll environment.
• Serves as system administrator for the electronic timesheet system and as the company point of contact for timesheets; interprets the timesheet policy to provide guidance to employees and managers; provides payroll “helpdesk” duties.
• Maintains and compiles all payroll/accounting work papers and prepares all required reports as requested; assists in compiling and analyzing payroll audit responses prior to submission to outside auditors.
• Maintains correspondence, and other confidential records according to established procedures; preparing and submitting labor statistics reports and maintaining COBRA payments.
• Responsible for some General Ledger entries as needed and other Payroll/Accounting duties as assigned.

• BS in Accounting, Finance or related field. Certified Payroll Professional strongly desired. Associate’s degree coupled with relevant years of experience and Certified Payroll Professional certification will be considered.
• Minimum of 5 years of related experience in payroll processing and oversight with exposure to accounting; will consider equivalent combination of education and experience.
• Certified Payroll Professional is strongly desired.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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