Nonprofit Accountant

About the Organization

Friends of Guest House ((Use the "Apply for this Job" box below).) is a transitional program that supports women who are returning to the community after incarceration for non-violent offenses. Friends of Guest House provides a safe, caring, healing environment for women in recovery from trauma, addictions, challenged family systems, and mood disorders. We serve 30 women in our Residential Program at a time and each woman is invited to participate in the program for 6 months and spend another 6-9 months in our Aftercare Program with stepped down case management support.

The goal of the women in the program is to re-enter the community, reunite with their families, and address barriers to achieving their goals.

Women who complete the Residential to Aftercare Program continuum at Friends of Guest House have a recidivism rate of 15%. Come join a dedicated team and make a difference in a woman’s life each and every hour.

Position Summary

The Part-Time Accountant at Friends of Guest House will manage the day-to-day financial operations of the organization, ensuring accurate recordkeeping, timely reporting, and compliance with nonprofit accounting standards. This position supports the Executive Director and plays a vital role in the financial health and sustainability of the organization. The ideal candidate will bring nonprofit accounting experience, strong attention to detail, and a commitment to the mission of reintegrating formerly incarcerated women into society.

Key Responsibilities

Bookkeeping & Financial Recordkeeping

• Maintain accurate and up-to-date financial records using Quick Books Online.
• Process accounts payable and accounts receivable, including invoices and vendor payments.
• Reconcile bank and credit card statements on a monthly basis.
• Record and categorize all financial transactions in accordance with nonprofit fund accounting standards.
• Maintain and reconcile the general ledger.

Payroll Processing

• Coordinate with the Executive Assistant to review semi-monthly payroll.
• Ensure accurate payroll tax withholding, deductions, and benefit contributions.
• Manage the payroll platform (Paycom) and maintain related records.

Financial Reporting

• Prepare monthly financial reports for the Executive Director, including income statements, balance sheets, and cash flow statements.
• Provide budget-to-actual reports by program and funding source.
• Support preparation of financial materials for board and Finance Committee meetings.

Grant & Contract Financial Compliance

• Track expenditures by grant and funding stream to ensure compliance with grant budgets and restrictions.
• Prepare reimbursement reports and financial documentation required under grant and contract agreements (including VADOC and other government contracts).
• Assist with preparation of financial schedules for funder reporting.

Audit & Tax Preparation Support

• Assist the Executive Director in preparing for the annual financial audit, including organizing supporting documentation and audit schedules.
• Support preparation and filing of the annual Form 990.
• Maintain organized financial files, both digital and physical, in accordance with recordkeeping policies.

Budgeting Support

• Assist the Executive Director in the annual budget development process.
• Track and monitor budget performance throughout the fiscal year.
• Prepare budget projections and variance analyses as requested.

Procurement & Contracts

• Process and maintain vendor contracts and ensure timely renewal.
• Issue and track 1099s as required at year-end.
• Assist with procurement of goods and services in accordance with organizational policies.

Qualifications

Required

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field; or equivalent professional experience.
• Minimum of 3 years of bookkeeping or accounting experience, preferably in a nonprofit setting.
• Proficiency in Quick Books Online.
• Working knowledge of nonprofit fund accounting principles.
• Strong proficiency in Microsoft Excel and the Microsoft Office Suite.
• High level of accuracy and attention to detail.
• Ability to handle confidential financial information with professionalism and discretion.
• Strong organizational and time management skills; ability…