Financial Operations Coordinator

Position: Financial Operations Coordinator

Employment Type: Full-Time

Location: Alexandria, VA preferred. Other locations will be considered, with preference for candidates located on the East Coast and able to support an Eastern Time schedule.

The Financial Operations Coordinator provides flexible, cross‑functional support across all finance and accounting operations. This role assists multiple aspects of the finance department- including Accounts Payable, Accounts Receivable, Payroll, Billing, Benefits, Travel for both USG and Internal Reports, and Invoicing support—by performing routine tasks assigned by Department Leads, supporting month‑end activities, and ensuring continuity of financial workflows. The Coordinator helps maintain accuracy, timeliness, and compliance within the department.

• Accounts Payable Support
  - Process invoices, verify coding, assist with vendor setup, and support other AP tasks.
• Accounts Receivable Support
  - Apply customer payments, research payment discrepancies, and assist with providing documentation for delayed AR.
• Billing & Invoicing
  - Provide support to OARS Invoicing Manager for USG invoicing
• Payroll Assistance
  - Help with timesheet collection, data entry, employee changes, and payroll audit checks.
• Compliance & Documentation
  - Maintain organized records, support audit requests, and ensure adherence to internal controls.
• Cross‑Department Coverage
  - Fill in for Finance Team members during PTO, peak periods, or staffing gaps; shift priorities based on department needs.
• Administrative Support
  - prepare reports, update spreadsheets, assist with vendor/customer communications, and support ad‑hoc projects.
• Benefits Support
  - Perform annual benefits renewal support and follow up with tasks assigned to ensure seamless enrollment and compliance.

• 1–3 years of experience in accounting, finance, and/or administrative support
• Working knowledge of basic accounting principles
• Proficiency with Excel and accounting systems (Quick Books)
• Strong attention to detail and accuracy
• Ability to multitask and shift between functions quickly
• Excellent communication and organizational skills
• Ability to work remotely and independently

• Bachelor's degree in accounting, finance, or other similar field
• Experience in A/P, A/R, payroll, or billing
• Familiarity with internal controls and audit documentation
• Ability to learn new systems and processes quickly
• Adaptability - Comfortable moving between tasks and teams
• Problem‑solving - Able to troubleshoot discrepancies and data issues, ask questions when needed and think up solutions to benefit small team success
• Confidentiality - Handles sensitive financial and payroll information appropriately
• Time Management
  - Prioritizes effectively in a fast‑paced environment

OARS offers a competitive compensation package that includes:

• 401(k) plan with company matching contributions
• Health insurance
• Long‑term disability insurance
• Fifteen days paid time off (increases to 20 days by year 3 of employment)
• Eleven paid holidays annually

OARS is an Equal Opportunity Employer and proudly supports members of the National Guard and Reserve components.

Salary range: $55,000 to $80,000 annually