Front Office Assistant

This is a strong opportunity to gain hands‑on experience supporting office operations within a professional, mission‑driven organization focused on social impact and philanthropy. The role offers exposure to administrative operations, finance support, vendor coordination, and internal team support in a well‑structured environment. It’s an excellent fit for a recent graduate or early‑career professional looking to build practical office operations experience.

A mission‑focused organization is seeking an Operations Associate to provide maternity leave coverage for approximately six months. This part‑time, onsite role supports day‑to‑day office operations and serves as the primary in‑office presence Monday through Thursday. The office is generally quiet and remote‑first, making this an ideal opportunity for someone who is reliable, self‑directed, and comfortable working independently while maintaining a welcoming, professional environment.

• Serve as the primary onsite point of contact for staff, visitors, and external partners
• Receive, sort, and distribute incoming mail, packages, and deliveries
• Assist with administrative finance tasks including scanning incoming checks, documenting receipts, processing invoices, and managing expense reports
• Support weekly batch receipts and ad hoc receipt requests
• Assist IT and HR with onboarding and offboarding activities, including hardware setup and office security procedures
• Coordinate meeting and event setup, including room preparation, catering, and technology support
• Package, ship, and receive conference or event materials
• Manage office supply inventory and place orders as needed
• Liaise with vendors and contractors for office maintenance and services
• Ensure office spaces remain organized, clean, and fully functional
• Support adherence to office policies and procedures
• Perform additional administrative and operational duties as assigned

• Associate’s degree or equivalent combination of education and experience preferred
• Minimum of 1 year of administrative, office operations, or customer service experience in a professional environment
• Comfortable working independently in a quiet office setting
• Strong attention to detail with the ability to manage data and documentation accurately
• Friendly, reliable, and hands‑on with strong customer service skills
• Able to prioritize tasks in a fast‑paced, changing environment
• Excellent written and verbal communication skills