Office Manager

Alexandria, United States | Posted on 01/12/2026

• Client Name National Medical Fellowships (NMF)
• Date Opened 01/12/2026
• Industry Nonprofit Charitable Organizations
• Job Type Full time
• Work Experience 5–7 years of experience in an office manager or similar position;
  Experience with Raiser’s Edge required
• Country United States

NMF is currently seeking a candidate for a Full Time Office Manager position. The ideal candidate will be responsible for the day-to-day activities of the office, be able to work autonomously, anticipate needs, and proactively solve office problems. They will provide support for Administration, IT, HR, Development and Finance/Accounting functions. This position is a hybrid position.

Manage day-to-day office operations, including equipment, supplies, mail, and facilities coordination

Oversee office access for staff, visitors, vendors, and service providers

Prepare conference rooms and office space for staff meetings and Board visits

Support technology infrastructure and office systems

Develop, maintain, and update operational and departmental SOPs and handbooks

Manage disability accommodation requests and ensure timely fulfillment

Support business continuity and risk management efforts

Develop and implement short- and long-term operational policies and procedures

Assess existing processes and recommend improvements to increase efficiency and scalability

Design repeatable, institutional-quality business processes

Lead or support cross-functional projects and provide reporting, metrics, and risk mitigation updates

Manage contract administration, including creation, tracking, storage, and accessibility

Maintain vendor documentation, including contracts, insurance, and W-9s

Identify opportunities to improve contract execution and turnaround times

Process donations and maintain internal gift logs

Manage donor stewardship activities, including acknowledgments, receipts, and impact reporting

Maintain the accuracy of the Development database

Prepare internal reports and basic Raiser’s Edge reports upon request

Support event registrations and fundraising campaigns, including mailings, email communications, and online giving pages

Process bi-weekly payroll through a third-party payroll provider

Respond to employee payroll inquiries

Serve as liaison with the organization’s PEO (Insperity)

Maintain employee records in a third-party HR system

Provide administrative HR support to the CFO

Assist with accounts payable processing

Manage vendor setup and mass uploads in

Review and resolve vendor duplication issues

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Excellent organizational skills and attention to detail

Excellent time management skills, with proven ability to meet deadlines

Strong analytical and problem-solving skills

Strong supervisory and leadership skills

5–7 years of experience in an office manager or similar position

High school diploma or equivalent required

Experience with Raiser’s Edge required

This position carries a generous benefits package, including paid time off; medical, dental and vision benefits; LTD; STD;
Life Insurance; and 401K matching plan.