Executive Secretary Administrative Assistant
Job in
Alexandria, Fairfax County, Virginia, 22313, USA
Listed on 2026-06-01
Listing for:
Five Stones Research
Full Time
position Listed on 2026-06-01
Job specializations:
-
Administrative/Clerical
PR / Communications, Office Administrator/ Coordinator
Job Description & How to Apply Below
Full-Time
Position Status:
Contingent on Contract Award
Location:
Alexandria, VA
Travel:
Some travel expected
Clearance:
Must be eligible to obtain and maintain a Public Trust determination
Work Authorization: U.S. Citizenship required
Summary/Objective
Five Stones Research Corporation (5
SRC) collecting resumes for upcoming proposal efforts supporting a Department of Defense customer in Alexandria, VA. We are seeking experienced professionals to join our established and growing Huntsville-headquartered team upon contract award.
Essential Functions
* Manage the day-to-day administrative affairs of the client.
* Draft and edit of correspondence and official issuances for internal and external distribution.
* Maintain a style guide that aligns with the NSF brand.
* Draft, review, and edit agency wide policies, memos, and other documents.
* Develop and document standard operating procedures.
* Maintain and organize document libraries.
* Accurately enter information into databases/tracking systems.
* Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
* Draft email responses and general correspondence on behalf of the client.
Required
Education and Experience
* Degree in communications, public relations, marketing, data analytics, or a related field (preferred).
* Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
* Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
* Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
* Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.
* Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
* Consistently communicate with a high degree of professionalism, diplomacy and tact.
What We Offer:
* 401(k) Matching
* Company Events
* Dental Insurance
* Employee Recognition Programs
* Health Insurance
* Life Insurance
* Paid Time Off
* Parental Leave
* Performance Incentives
* Student Loan Repayment
* Tuition Reimbursement
* Vision Insurance
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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