Executive Assistant Alexandria, VA

Executive Assistant To CEO

Global trade association seeking an Executive Assistant to the CEO. The Executive Assistant will support the CEO and the executive office at their headquarters just outside Washington, D.C. The Executive Assistant will be responsible for calendar management, travel arrangements, and assistance with event planning. Executive Assistants with travel coordination and board support experience are highly encouraged to apply. Executive Assistant candidates must have experience in heavy calendar management, scheduling, travel arrangement, and serving as a gate keeper to the Executive Office.

The ideal Executive Assistant candidate will have BS/BA degree and experience supporting C-Suite leadership in a fast-paced environment.

Responsibilities:

• Manage the executive's complex calendar, coordinate appointments, and ensure daily schedules align with shifting priorities.
• Arrange domestic and international travel, build comprehensive itineraries, and prepare supporting materials before each trip or meeting.
• Serve as a primary point of contact for the executive office, handling communications effectively and directing inquiries appropriately.
• Provide administrative support for board of directors and committee activities, including meeting logistics, preparation of materials, and coordination of related details.
• Maintain confidentiality while handling sensitive information, special assignments, and matters involving senior leadership.
• Prepare, submit, and monitor expense reports and related documentation for the executive office.
• Assist with event planning and provide research support for strategic projects and leadership initiatives.