Administrative Support IV
Listed on 2026-06-27
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Administrative Management
Administrative Support IV
Primary purpose of this position is to provide administrative support to the Division of Aging and Adult Services. Duties include answering the division’s main phone line, providing information and referral and transferring calls to appropriate staff; assisting the Companion and Guardianship Program supervisors; processing paperwork for Personal Care Screenings; maintaining the calendar for the Division Director; managing the Senior Taxi Yellow Card Program;
overseeing the use of city vehicles; performing other administrative tasks as needed including copying and faxing and support during various meetings.
High school diploma supplemented with postsecondary coursework in office or business administration, accounting, computer science or related field, and related administrative experience in social services or related field or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Considerable knowledge of general clerical and administrative practices and procedures, bookkeeping and budget preparation, word processing, spreadsheet and database and graphic software packages.
Skill in operating a variety of automated office equipment to include calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs. Demonstrated ability to provide operational and administrative support to professionals in assigned agency programs and services.
High School Diploma or GED; some responsible clerical experience, including experience in office management activities that involved provision of basic secretarial services such as typing, stenography, filing, reception or preparing reports and correspondence at a level equivalent to Administrative Support III; and completion of high-school level courses in general studies, including English, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Ability to take and/or transcribe meeting notes.
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