Administrative Project Manager

Work Arrangement: On‑Site

Type: Full‑Time

Clearance: Public Trust

Travel: Limited or occasional travel may be required to support meetings, outreach activities, or program initiatives

Since 2017, Kymber Consulting Group has specialized in consulting across healthcare, defense, and civilian sectors. We serve government agencies and large firms with high‑impact engagements.

Seeking a highly organized and proactive Administrative Project Manager to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA). The Administrative Project Manager will oversee administrative operations, coordinate project activities, and provide leadership support to ensure efficient execution of communication, outreach, and program management functions.

• Oversee day‑to‑day administrative operations supporting OLPA leadership and staff.
• Coordinate administrative workflows, task assignments, and office operations to ensure efficient program support.
• Manage administrative projects and initiatives, ensuring timely completion of deliverables and operational tasks.
• Coordinate scheduling activities, including meetings, events, panels, and stakeholder engagements.
• Oversee preparation of meeting materials including agendas, presentation materials, briefing documents, and meeting summaries.
• Support the preparation and coordination of reports, presentations, spreadsheets, and administrative documentation.
• Ensure effective document management, including maintaining document libraries, templates, and administrative resources.
• Coordinate and maintain stakeholder communication tools, including contact lists, distribution lists, and tracking systems.
• Assist with compiling reports related to web, social media, and outreach metrics to support communications planning.
• Coordinate travel, training requests, reimbursements, and other administrative logistics.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational procedures.
• Maintain effective working relationships with OLPA leadership, staff, contractors, and external stakeholders.
• Ensure administrative activities comply with federal communication standards including the Plain Writing Act and Section 508 accessibility requirements.
• Collaborate with communications, digital media, and outreach teams to support OLPA initiatives and operational priorities.

• Minimum education:
  
  Bachelor’s degree or higher in Business Administration, Public Administration, Communications, Project Management, or related field. Relevant administrative or project management experience may be considered in lieu of a degree.
• Minimum experience:
  
  Five (5) years of professional experience supporting administrative operations, project coordination, or program management within federal agencies, public organizations, or large institutions.
• Demonstrated ability to manage administrative workflows, coordinate office operations, and support leadership in fast‑paced environments.
• Strong organizational and project coordination skills, including the ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills, including the ability to prepare reports, correspondence, and briefing materials.
• Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience maintaining administrative tracking systems, databases, and document management systems.
• Ability to collaborate with multidisciplinary teams, including communications staff, outreach teams, leadership, and external stakeholders.
• Strong attention to detail and problem‑solving skills, with the ability to identify process improvements and support operational efficiency.
• Preferred: Experience supporting federal executive offices or communications organizations and familiarity with federal communication requirements including Plain Writing Act and Section 508 compliance.

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401(k) plan
• Short‑term disability, Long‑term, and Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs

Kymber Consulting Group, LLC is an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.