Executive Assistant

Compensation: $,000/year + annual bonus

We are seeking an Executive Assistant & Office Manager to support senior leadership and help maintain a highly organized, professional office environment. This person will serve as a trusted partner to the President & CEO, while also providing administrative and operational support to the broader leadership team. The ideal candidate is proactive, polished, discreet, and comfortable managing multiple priorities in a fast-paced setting.

Responsibilities

• Provide high-level administrative support to the President & CEO and senior leadership team
• Manage complex calendars, scheduling, meeting logistics, and travel coordination
• Prepare correspondence, presentations, briefing materials, and other executive documents
• Coordinate executive meetings, agendas, minutes, and follow-up action items
• Support board and executive committee logistics, communications, and materials
• Assist with leadership meetings, offsites, and strategic planning sessions
• Oversee daily office operations to ensure an efficient and welcoming environment
• Manage vendors, office supplies, service contracts, and facilities-related needs
• Support onboarding logistics for new employees and visitors
• Answer and route incoming office calls as needed
• Provide oversight, mentoring, and day-to-day support to Administrative Coordinators
• Manage expense reporting, invoicing, and budget tracking
• Help improve administrative systems, processes, and overall operational efficiency
• Provide administrative support to the HR Director

Requirements

• 5+ years of experience supporting senior executives such as a CEO, President, or equivalent
• Proven ability to manage complex schedules and shifting priorities under tight deadlines
• Strong organizational, time-management, written, verbal, and interpersonal skills
• High level of professionalism, judgment, and discretion with confidential information
• Strong proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel
• Ability to work both collaboratively and independently
• Experience with office management, facilities coordination, or board support is preferred
• Experience in a trade association, nonprofit, or membership-based organization is a plus
• Familiarity with CRM or membership management systems is helpful