Administrative Assistant

Administrative Assistant

Tele Solv Consulting has an immediate opportunity to work with the Federal Government as an Administrative Assistant located in Alexandria, VA. In this role, the Administrative Assistant will support critical training and program operations for the Federal Protective Service Training Programs Division. You will also help ensure the accuracy, organization, and timely flow of training materials, reports, correspondence, records, and learning management system data.

This is an excellent opportunity for a professional who thrives in a fast-paced administrative environment, enjoys supporting federal program teams, and takes pride in maintaining clear communication, accurate documentation, and reliable operational support.

Responsibilities include:

• Assist with the revision and preparation of training materials.
• Develop and edit regularly scheduled draft status reports, as requested by TPD.
• Contractor confers with senior managers and operating offices regarding incoming inquiries, establishing deadlines, compiling information, and preparing resulting correspondence for signature of the FPS TPD Division Directors, Chiefs, or their designee.
• Supports the program office to ensure consistent correspondence with regional personnel and Regional Training Program Managers (RTPMs) for accuracy of data in the learning management system.
• Work within various Learning Management Systems or other software systems for the tracking, registering, managing training or other training related activities owned by FPS, FLETC and/or
• Organizing, maintaining, and filing official records (Class and student records) via the FPS Training Management IT system.
• Maintain all the division's files following a logical system so that others are able to file and easily retrieve documents.
• Establish and maintain purchase card folders and correspondence in support of the TPD Purchase Card program.
• Establish, maintain, and monitor a variety of records and statistical data regarding the administrative services provided by the division.
• Other ad hoc assignments, as determined.

Qualifications include:

• U.S. Citizen.
• Active Public Trust, or the ability to obtain and maintain one.
• Minimum of an associate's degree from an accredited college or university and (2) years of experience performing similar administrative tasks or;
  Four (4) years of performing similar administrative tasks.
• (2) years of demonstrated experience with Microsoft Window based computer operating systems and Microsoft Office programs to include TEAMS, Word, Excel, Access, and Outlook, as well as scanners, printers, and copiers.
• Demonstrate proficiency in searching, retrieving, and evaluating documents and information from the internet.
• Conduct detailed research and analysis of technical, financial, and cost‑related data.
• Communicate effectively in both oral and written formats, including preparing senior‑level government correspondence, reports, and documentation.
• Collaborate effectively with managers, team members, and support personnel across multiple functional areas.
• Manage multiple projects simultaneously while maintaining accuracy, organization, and attention to detail.
• Take initiative in seeking new assignments and independently following through on tasks with minimal supervision.
• Apply strong organizational skills to manage workload, maintain documentation, and support program requirements
• Prepare clear, concise written materials and deliver information verbally in a professional and effective manner.
• Preferred Requirements include:
• Previous DHS and/or FPS DHS and/or FPS experience in the federal government.
• Bachelor's degree, plus experience in budget, acquisition, purchase card programs, federal government pay and travel regulations and systems.
• (6) years of administrative experience in an office setting, performing duties similar in scope.
• Previous Executive Assistant experience supporting C-Suite.

About Tele Solv Consulting:
Join the Tele Solv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by  Since its founding in 2000, Tele Solv has been committed to helping organizations solve complex problems.

Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. Tele Solv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.

Background Investigation:
This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax,…