Records Technician

The Records Technician is responsible for performing a wide range of clerical and data entry tasks in the collection, maintenance, and preservation of criminal justice records for the Jefferson County Sheriff's Office.

• Use computer‑based data entry programs to enter data from patrol and investigation division reports.
• Conduct specialized file retrieval and maintain a variety of files.
• Print records and case reports; operate the CCIC/NCIC computer terminal.
• Perform general office duties such as sending and receiving documents, preparing outgoing mail, answering telephone calls, fingerprinting the public, and processing public requests at the front counter.
• Review incoming documentation for processing, identify issues, and send correction notices.
• Perform data entry in the records management system; ensure accuracy and timeliness.
• Review detentions inmate documents; research, identify, and resolve issues.
• Scan all documents and assign them to correct case numbers; separate documents for filing, destruction, or retention.
• Conduct customer‑service duties at the front counter; process record requests and calculate revenue fees.
• Enter data in CCIC/NCIC databases, assign entries to correct case numbers, and ensure proper notification of recoveries.
• Fingerprint the public and determine print accuracy and acceptability.
• Process concealed handgun permits and mandatory NIBRS reports; submit corrected reports to CBI by established deadlines.
• Validate NCIC/CCIC records, compare entries with current documents, and verify retention or removal status.
• Notify sworn personnel of hearing dates related to court‑ordered sealings; interact with court clerks, warrants personnel, lab personnel, evidence personnel, general public, and judges.
• Use special systems access to change, alter, or delete sealed information in all databases and files.
• Serve as CCIC Coordinator, Lexis Nexis Administrator, and CCIC and NIBRS trainer; complete CCIC/NCIC training.
• Oversee all entries and phone interactions; train new hires in all required duties including data entry, scanning, filing, answering phones, office procedures, and equipment use.
• Execute additional duties and responsibilities as assigned.

• Minimum one year of work experience.
• GED or high school diploma.
• Certification in the use of the Colorado Crime Information Center and the National Crime Information Center within one year of hire.
• Completion of Criminal Justice Records Act (CJRA) training; maintain proficiency through continuing education.

• General customer‑service and administrative experience.
• Experience in a law‑enforcement environment.

Salary ranges from $24.10 to $36.14 per hour.

Eligible for standard benefits including dental, medical, and vision insurance; paid time off and holidays; retirement matching; wellness programs; and tuition reimbursement.

Jefferson County is an equal‑opportunity employer and affirms the rights of all employees and applicants to be protected from discrimination, intimidation, physical harm, and harassment based on all federally and state‑protected characteristics.

• Library Recruiting:
  HR (303‑275‑6168)
• Sheriff Recruiting:
  Sheriff.
  
  Recruiting (303‑271‑5332)
• All other departments:
  Career Talent (303‑271‑8400)