Administrative Assistant

Final date to receive applications: 3 August 2026

Department:
Federal Services

Location:

Alexandria, VA

Compensation: $39.97 / hour

Tele Solv Consulting has an immediate opportunity to work with the Federal Government as an Administrative Assistant located in Alexandria, VA. In this role, the Administrative Assistant will support critical training and program operations for the Federal Protective Service Training Programs Division. The incumbent will help ensure the accuracy, organization, and timely flow of training materials, reports, correspondence, records, and learning management system data.

This position is ideal for a professional who thrives in a fast‑paced administrative environment, enjoys supporting federal program teams, and takes pride in maintaining clear communication, accurate documentation, and reliable operational support.

• Assist in the preparation of presentation materials.
• Order office and student supplies and schedule classrooms and other FLETC facilities.
• Arrange shipment of class supplies to a student’s home station after successful graduation from FPS TPD and FLETC courses.
• Plan and execute graduation ceremonies, including facility coordination, travel arrangements for guests, and production of certificates of graduation.
• Provide guidance to students for the completion of online forms ranging from contact data forms to new hire onboarding webforms.
• Complete verification and audit of student forms for accuracy and completeness prior to submission to other FPS offices.
• Edit all incoming and outgoing documents.
• Maintain confidentiality of information.
• Assist subject matter experts (SME) in the development of policy documents.
• Assist staff instructors, guest instructors, and students with logistical support, classroom supplies, FLETC clearances, and travel arrangements.
• Provide support through FLETC Student Services for requesting student transcripts and FLETC course syllabi.
• Prepare classrooms for training programs, including classroom setup.
• Prepare correspondence, letters, and memos from hard copy, using form letters, and/or drafting content as requested.
• Prepare, edit, and assemble reports required for meetings and presentations.
• Support the lead with coordination of meetings and conferences, gathering appropriate information, preparing agendas, and summarizing items discussed during these meetings.
• Follow up on action items to ensure that the Chiefs/Managers are fully briefed on issues of concern.
• Support the lead with preparing and distributing meeting agendas and minutes, providing timely and comprehensive communication between involved parties.
• Work effectively with other branches and divisions within the organization to accomplish tasks.
• Provide assistance, as needed, with special projects.
• Obtain necessary information from appropriate source(s) to complete assigned tasks and share information with others as needed.
• Research, verify, and compile information for special projects to provide full subject coverage.
• Assist with the revision and preparation of training materials.
• Develop and edit regularly scheduled draft status reports, as requested by TPD.
• Contractor confers with senior managers and operating offices regarding incoming inquiries, establishing deadlines, compiling information, and preparing resulting correspondence for signature of the FPS TPD Division Directors, Chiefs, or their designee.
• Support the program office to ensure consistent correspondence with regional personnel and Regional Training Program Managers (RTPMs) for accuracy of data in the learning management system.
• Work within various Learning Management Systems or other software systems for the tracking, registering, managing training or other training‑related activities owned by FPS, FLETC and/or.
• Organize, maintain, and file official records (Class and student records) via the FPS Training Management IT system.
• Maintain all the division’s files following a logical system so that others are able to file and easily retrieve documents.
• Establish and maintain purchase card folders and correspondence in support of the TPD Purchase Card program.
• Establish, maintain, and monitor a variety of…