Event Coordinator, Administrative​/Clerical

We are seeking a friendly and proactive Event Coordinator to join our team. The ideal candidate is a self‑starter who thrives in a moving environment, enjoys creating event experiences, and can manage multiple projects with confidence and attention to detail. This role requires great communication and organizational skills, a positive attitude, and the ability to anticipate needs while working independently and collaboratively.

This is a position for an entry level administrative role.

• Maintain an inventory of event supplies, ensuring materials are stocked and organized.
• Organize and maintain a structured Google Drive filing system for event documents and resources.
• Set up logistics for in‑office meetings, conferences, and special events.
• Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events.
• Assist with managing hotel room blocks for staff, vendors, and event attendees. Update leading up to the events.
• Coordinate private dining arrangements and venue reservations for meetings and events.
• Work with the Director and coordinate travel arrangements, including flights, hotels, and transportation for staff and vendors.