Administrative Assistant

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,300 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

Position Summary We are seeking an Administrative Assistant to join our consulting and design team. In this role, you will support managers and engineering staff with administrative and client support needs. You will also generate reports and client billings, and maintain accurate records and files in accordance with departmental standards. The ideal candidate has a strong customer service focus and excellent administrative skills.

Location:

This role is based in the Alexandria, VA office.

Knowledge of basic office machinery required

Maintain reports, files, archive folders, records

Maintain and draft reports as needed

Maintain computer software databases

Assist and maintain cost workups and billing needs as required

Communicate professionally with client as needed

Coordinate work documentation with other offices/facilities

Must be a quick learner and become familiar with company internal systems and processes

Must have experience in A/P and A/R; or proficient understanding of billing and vendor payment methods

General filing as needed

Other duties as assigned

High School Diploma, GED or equivalent.
1-2 years of experience providing administrative support (in a professional services environment is preferred)
Proficient capabilities in administrative and clerical processes and tools including written correspondence and communication

Proficiency maintaining electronic folders and files including secure file sharing tools.

Proficient in MS Office Suite with high proficiency using Excel. Strong mathematical aptitude is preferred

Demonstrated track record for providing exceptional customer service.

Excellent communication skills, both written and verbalU.S. Persons OnlyA requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations ("ITAR"). Accordingly, the company will consider only "U.S. Persons" for this position. A "U.S. Person" includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., "green card" holders);

(c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disability Applied Technical Services, LLC is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender status, sex stereotyping, order of protection status, protected veteran or military status, unfavorable discharge from military service, or any other category protected by applicable federal, state, or local law.
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