Executive Assistant

Executive Assistant

Location:

Alexandria, VA

Title:

Executive Assistant

Reports To:

Chief Executive Office

Classification:
Exempt (as a Full Time role)

Why You'll Love Working at Red Peg:
Voted as one of The Washington Post's Top Workplaces, we are an independent full service experiential marketing agency that connects brands to the consumers they need to reach through customized, personal engagement. Every day, we come together to create experiences that inspire extraordinary memories. With our main office in the Washington D.C metro area, we work with a roster of incredible brands including Capital One, Coca-Cola, Marriott Bonvoy, In&Out, Meta, Niantic, Nike, USAA and Virginia Lottery.

We're looking for highly personable, passionate, and innovative marketers to bring the true entrepreneur spirit, growth mindset, and independent thinking to our team!

Red Peg Marketing is seeking a senior, highly organized, and proactive Executive & Personal Assistant to support our CEO, Brad Nierenberg, across both Red Peg Marketing and Pixis Drones, a fast-growing drone light show company. His weeks run 40-plus meetings across both businesses, and he has not had a dedicated assistant in more than two years. We are hiring the person who runs his office.

The ideal candidate is calm, discreet, and genuinely organized, someone who finds real satisfaction in making another person's day run smoothly, is consistently early and dependable, and stays steady when the CEO is under pressure. This person will own the CEO's calendar across both companies, keep his inbox and briefings sharp, prepare him for every meeting, and track the commitments he makes so nothing slips, all with a high degree of confidentiality and little to no supervision.

A real note on how we work: the CEO uses AI tools daily to help manage his day. You will not be competing with those tools, you will be the human running them, keeping them accurate and flagging when they miss something. Comfort working alongside AI every day is a genuine requirement for this role, not a nice-to-have.

• Own the CEO's complex business and personal calendar across both companies, ensuring all appointments, meetings, and events are accurately scheduled and prioritized.
• Coordinate directly with counter parties and their assistants to schedule internal and external meetings, calls, and appointments in line with the CEO's priorities and availability.
• Proactively identify and resolve scheduling conflicts before they reach the CEO, and protect focus time and travel buffers so recurring meetings do not decay.
• Serve as the single point of contact for scheduling inquiries, both internal and external, with prompt and professional responses.
• Triage the CEO's inbox each morning, surfacing what matters and flagging time-sensitive items so he stays ahead of what needs his attention.
• Draft first-pass correspondence in the CEO's voice for his review, and help ensure his daily briefings are accurate and complete.
• Prepare the CEO for meetings using prior notes and email threads, build detailed and accurate agendas, and take accurate minutes when requested.
• Track the commitments the CEO makes in meetings and drive the follow-through, including the calls and reminders that keep things moving.
• Act as the tactful "gatekeeper" among executives, employees, clients, and external partners, determining access to the CEO based on his priorities, projects, and schedule.
• Deflect what deserves deflecting and, when needed, say no gracefully on the CEO's behalf.
• Keep the CEO informed of top priorities and upcoming commitments, following up appropriately.
• Book and manage all travel, including complex multi-stop trips around drone shows, industry events, board meetings, and site visits, with every detail aligned to the CEO's schedule.
• Handle the physical-world logistics that come with travel and deal flow: signatures, notarizations, couriered documents, expenses, and reservations.
• Keep the CEO's AI tools sharp: flag the emails that matter, mark commitments as done, keep his preferences and VIP contacts current, and tell us when the system is missing something.
• Collaborate with the…