Administrative Analyst

Administrative Analyst

Salary
$44,381.74 - $59,453.16 Annually

Location
Alexandria, VA

Job Type
Full-Time

Job Number

Department
Finance Department

Division
REAL ESTATE ADM.

Bargaining Unit
N/A

Administrative Analyst

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a vibrant waterfront and is a unique and historic place to live and work.

About one-quarter of the City’s square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for the Administrative Analyst position.

The City of Alexandria’s Finance Department is looking for a precise, thoughtful, and customer service oriented Administrative Analyst to join our team. As a member the Real Estate Division, the Administrative Analyst supports the day-to-day operations of the City’s real property assessment operation. Real property taxes are the City’s single biggest source of revenue, generating more than $500 million each year that the City Council uses to pay for everything from public schools to police officers and firefighters to street repair to social workers to parks and community centers.

The amount of Alexandria residents and businesses’ annual real property tax is determined by the assessed value of their properties, as set by the staff of the Real Estate Division, under the supervision of the Assistant Finance Director for Real Estate, who serves as the City’s assessor.

The Administrative Analyst is a critical role that acts as the link between the public and the City, ensuring that residents and businesses are kept informed of changes to the assessed value of their properties. If questions or concerns arise from those changes the Real Estate Division staff will rely on the Administrative Analyst to provide them with all relevant information so they are able to issue timely and accurate responses.

In addition, the Administrative Analyst acts as a check on the quality and accuracy of data in the Real Estate Division’s software systems. This work requires skill with the complex financial software systems, speed and accuracy in data entry, and flexibility to modify processes that changes in technology may require. The Administrative Analyst performs their work under the general supervision of the Assistant Finance Director for Real Estate.

The ideal candidate is a detail-oriented self-starter who is eager to serve as a critical hub in a small, tight-knit office environment. Additional skills and abilities include:

• Knowledge of modern office management best practices;
• Knowledge of day-to-day complex professional computer system management, including data entry, running reports, identifying errors, and proving that all accounts are in balance;
• Skill performing accurate, timely data entry;
• Skill with Microsoft Excel, including tables, SUM functions;
• Skill with Microsoft Word, including mail merge;
• Skill with Adobe Acrobat, including OCR;
• Ability to effectively manage one’s time and prioritize in an environment in which large volumes of work may come in all at once and require immediate triage, while ensuring that ongoing routine tasks continue unaffected;
• Ability to maintain logical, well-organized files, both paper and electronic;
• Ability to provide high quality, responsive customer service and to deescalate potentially tense interactions…