Events Coordinator

Responsibilities

• Provide logistics support for a variety of meetings, events and conferences
• Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.
• Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders.
• Identify and manage inventory for educational information resources and other outreach materials.
• Coordinate exhibit design, technology, and management with designated vendors/partners.
• Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs.
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
• Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
• Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed.
• Familiar with federal requirements (e.g. 508 compliance) and will ensure NSF is compliant with such regulations.
• This labor category may involve some travel by one or more individuals.

Ability to pass a public trust security investigation required.

• Certified Meeting Professional (CMP)
• Certified Special Events Professional (CSEP)
• Virtual event platform training (Zoom, Cvent, Hopin, Webex)
• 508 training
• OSHA general industry awareness
• Relevant bachelor’s degree and/or certifications