Executive Security & Special Assistant to CEO

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Join to apply for the Executive Security & Special Assistant to CEO role at SHRM

SHRMis a member-driven catalyst for creating better workplaces where people and businesses thrive together.

As the trusted authority on all things work, SHRM is the foremost expert, researcher, advocate, and thought leader on issuesand innovations impacting today’s evolving workplaces.

With nearly
340,000members in180countries, SHRM touches the lives of more than
362million workers and their families globally.

Summary

The Executive Security & Special Assistant is responsible for providing close protection and comprehensive administrative support to SHRM’s President & CEO. This role requires a high degree of discretion, adaptability, and professionalism, blending executive security with hands-on logistical and operational coordination.

The role ensures the President & CEO’s personal safety across all environments, including during travel and public engagements, while also managing complex scheduling, travel arrangements, and day-to-day operational support. The role demands physical readiness, sharp situational awareness, intellectual curiosity, and the ability to remain composed and effective in high-pressure situations. Availability to travel regularly, occasionally with short notice, is a key requirement of this role.

Responsibilities

Executive Security

• Provides close, professional executive protection for the President & CEO during travel, public appearances, and day-to-day activities.
• Conducts ongoing security risk assessments and implement proactive safety measures.
• Maintains constant vigilance and situational awareness to identify and mitigate potential threats.
• Plans and executes secure travel routes and coordinate with local security personnel and agencies when needed.
• Monitor and manage physical security protocols and systems at various locations, including events and corporate offices.

• Manages an extensive and dynamic calendar, ensuring the CEO’s schedule is optimized and respected
• Serves as a gatekeeper for access to the CEO’s time and office, balancing priorities and maintaining focus
• Coordinates and manages internal and external engagements, including speaking engagements and public appearances

• Arranges complex domestic and international travel, including flights, lodging, ground transportation, and related logistics
• Manages international responsibilities such as visa procurement and compliance with foreign travel requirements

• Reviews and triages incoming communications (internal and external), ensuring high-priority matters are addressed promptly
• Supports stakeholder communication through routine follow-ups and relationship management

• Assists with research, writing assignments, presentation development, logistics coordination, and note-taking
• Ensures stakeholder needs are clearly documented, communicated, and considered in new and ongoing business initiatives
• Supports continuous process improvement and acts as a strategic partner in operational planning

• Provides a high-quality, service-oriented environment for internal and external stakeholders
• Creates a “WOW” experience through exceptional customer service and professional relationship management in all interaction.
• Other duties as assigned.

• Bachelor's degree or equivalent relevant experience and training in lieu of degree.

• Five (5) or more years of experience providing physical security to high profile executives, public officials or celebrities.
• Proven experience in executive protection, law enforcement, military, or private security.
• Experience with calendar management, handling travel arrangements, and managing expense reports.
• Experience in working with and troubleshooting various mediums of technology, including smart phones, tablets…