Personnel Security Assistant

Overview

IDA is looking to hire a Personnel Security Assistant who is ready and willing to quickly become the heart of the office. An ideal candidate will have the ability to maintain composure, thrive in a fast-paced environment and be eager to create a positive experience for all employees and guests at IDA's Alexandria, VA office. The Person nel Security Assistant greets, directs, identifies visitors and callers, and controls access rights, ensuring compliance with all aspects of the IDA security program.

This position performs a variety of routine administrative duties such as maintaining logs, files, mail distribution and other duties as assigned. If you are a self-motivated candidate with prior reception or office experience looking to jump start your career, this is the role for you!

IDA’s Personnel Security Assistant executes elements of the personnel security program in support of the National Industrial Security Operations Procedures Manual (NISPOM). Enforces security policies and procedures. Utilizes multiple Department of War (DoW) related databases to complete visitor requests, clearance verification and other security related actions. Coordinates meetings attended by visitors and meetings requiring government sponsor approvals.

• Executes elements of IDA’s personnel security program.
• Responsible for the lobby reception area to continuously present a professional image. Assures a high level of customer satisfaction through timely and effective handling of calls, requests and inquiries; prompt and appropriate referral of calls and timely delivery of messages.
• Assures a high level of customer service support to IDA employees through timely and effective handling of in-person requests and inquiries, as it pertains to Security Information Management System (SIMS) Lobby Management tool, Badges, Security Forms, Incoming/Outgoing Visit Request, New Hire Orientation Briefings, Foreign Nationals and Foreign Travel Briefings.
• Assists Physical Security team in creating new hire IDA badges and badges that need to be modified based on new access level. Routinely completes inventory of visitor badges and maintains appropriate tracking logs.
• Receives, signs and distributes US registered and certified mail; supports the Security Operations staff in ordering office and security related supplies.
• Identifies visitors; directs and controls access rights.
• Cordially greets visitors and ensures that all visitors entering the Restricted Area in the IDA facility are registered and authorized. Determines nature of business and issues appropriate visitor security badges according to clearance level. Maintains the visitor log and requests file; tracks and records all issued security badges.
• Processes visitor requests; enters clearance information into the visitor database and/or researches information in the Defense Information System for Security (DISS) and SIMS clearance database; verifies foreign visitor authorization from the Export Control Office and Security.
• Coordinates all classified meetings requiring government sponsor approvals; acts as liaison between Security Operations and IDA hosts to facilitate a smooth flow of visitors in the lobby area during meetings or seminars.
• Directs visitors to meeting locations and collects electronic devices when required, ensuring compliance with all aspects of the IDA security program.
• Assists in coordinating meetings requiring government sponsor approvals.
• Enforces IDA’s security policies and procedures.
• Updates SIMS database for clearance and visitor tracking.
• Ensures IDA information in the DISS is accurate and timely.
• Assists in the security clearance process as backup for the Security Specialist I and II.
• Assists the Physical Security Team, as needed.
• Performs other work-related duties as assigned.

• High school diploma and two years of related administrative and customer service experience.
• Experience with DoW 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM) and applicable Intelligence Community Directives (ICD) preferred.
• Experience with DoW clearance process such as DISS, eQIP, SF86, foreign national visitors, and…