Clerk III - York County Sheriff's Office

Status:
Full-Time

FLSA:
Non-Exempt

Salary: $19.92 - $21.99 Hourly

Union: M.S.E.A. Grade 5

Reports to:

Sheriff and/or Designee

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. To perform a wide variety of administrative support functions including detailed knowledge in maintaining program records systems and/or collecting information, preparing reports as needed. Utilize office equipment and/or computers to create, process, and maintain a variety of documents and administrative records.

Provide direct customer service to the public and YCSO visitors.

• Receives office visitors and telephone calls while answering routine inquiries and screening calls for appropriate information.
• Takes messages and refers to appropriate YCSO staff.
• Sorts and files forms, reports, correspondence, and related documents.
• Schedules appointments, for the public and/or vendors as appropriate.
• Conducts basic research related to specific situations.
• Prepare documents for filing.
• Examine letters, forms, documents, or reports for accuracy and reports discrepancies to supervisor as needed.
• Maintains records and files for patrol division.
• Codes, tabulates, and assembles statistical and related data.
• Gathers, collates, classifies, and posts information to department records and computer system.
• Collects fees, maintains fee collection records.
• Types, standard forms, letters and other material as requested by the management team.
• Assists with data entry as needed into police computer systems.
• Operates office machines including but not limited to photocopiers, fax, mail machine, etc.
• Pick‑ups, receives, sorts departmental mail.
• Communicate effectively with co-workers, management, and the public.
• Assist civil process as needed to ensure efficiency.
• Other duties as assigned by management team or designee.

• Knowledge of clerical procedures and practices.
• Professional grammar and punctuation.
• Communication skills.

• Research, locate, interpret, and apply recorded information.
• Prepare correspondence and maintain records.
• Make accurate mathematical calculations.
• Develop and maintain effective working relationships with co‑workers and the public.
• Communicate effectively both orally and in writing with attorneys.
• Operate common office machines.
• Safeguard confidential information.
• Perform duties independently.
• Learn and use ICON docketing system.

High School graduate or equivalent required. Advanced education is preferred but not required.

• Must be 18 years of age or older.
• Must successfully pass a pre‑employment background check, including a fingerprint and reference check.
• Must be able to provide proof of U.S. citizenship or legal right to work in the United States.

A normal work schedule is required based on the needs of the office. Overtime and evening hours are limited.