Municipal Court Clerk Job Alice area,Texas USA,Administrative/Clerical

Overview

Under direct supervision operates various types of office equipment, assists public, performs other related duties as required for operation of the Municipal Court

Qualifications

Education/Certification:
- High School diploma or G.E.D.
- Valid Texas Driver License
- Municipal Court Clerk certification (within 1 year of hire)
Experience:
- Two (2) years of recent work that includes extensive data entry, typing, filing, and extensive public contact, in person and by telephone
- Knowledge of and experience with basic accounting skills

Major Responsibilities and Duties

Communicates effectively, courteously, and clearly in English with the public and employees by telephone, in person, or in writing

Process, copy, distribute, and file computer printouts, report forms, warrants of arrest including affidavits, alphabetically and numerically in standard

Accurately read, type, process documents, file and distribute information from various reports to various locations; filing includes filing in alphabetical and numerical order; processing information includes using a telephone, computer terminal, by mail and manually

Act as a Notary Public

Concentrate on assigned task through many distractions

Competently perform under stress when confronted with high priority situations and distractions

Perform a variety of tasks, often changing quickly from one task to another without the loss of efficiency and composure; prepare all dockets and cases for court presentation

Prepare trial paperwork

Prepare court docket

Accurately counts money, makes correct change and maintain cash box for fees collected by mail and in person

Retrieve, store and file original dockets in safe location; prepare daily deposits on fines collected and ensure that receipts correspond with money being deposited

Attend training schools/seminars which may require travel (occasionally overnight)

Simultaneously input, retrieve and maintain information, reading from computer screen and printouts and operating one keyboard

Accurately alphabetize and accurately record numbers in numerical order

Prepare and mail courtesy letters as needed

Interpersonal Skills

Maintain positive relationships with members of the community, city staff, city administration, contractors, and other government agencies.

Supervisory Responsibilities

None

Full-time employees receive

Paid medical, dental & life insurance for employee
Low-cost vision plan
Retirement plan:
Member contribution rate 5% matching ratio (City to Member) 2:1, years required for vesting 5, retirement eligibility (Age/Service) 60/5, 0/20
Employee assistance program
12 paid holidays per year
Vacation (80 hrs of vacation a year for less than 5 yrs of service; 120 hrs of vacation a year for 5 yrs+ of service)
80 hours of sick leave a year
2 personal days a year

Mental Demands / Physical Demands / Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting, standing

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Occasional travel; including occasional statewide travel;
Moderate noise, temperature neutral, indoor lighting

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

* All duties to be performed with or without reasonable accommodations.

* All positions are considered essential and are subject to recall during emergencies

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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