Collection Specialist; Hybrid

Please Note:
Internal Employees, please access the Jobs Hub in Workday to apply for the position.

University of Massachusetts Global is a private, nonprofit affiliate of the University of Massachusetts, created to help working adults change their lives through flexible, high-quality education built for real life. Regionally accredited by the WASC Senior College and University Commission (WSCUC) and recognized by U.S. News & World Report among the Best Online Programs for 13 consecutive years (2013–2025), the university has a long track record of online innovation.

Students across 49 states and internationally can upskill, reskill, and move forward without putting life on hold through technology-enabled, real-world learning. With 55+fully online, career-focused programs designed around the realities of work, family, and constant change, we remain ever-focused on developing future-ready learners who can thrive in a rapidly shifting world.

This position is open to candidates who currently reside in one of the following approved states from which the role may be performed remotely:
Alabama, Arizona, Georgia, Idaho, Indiana, Minnesota, Nevada, New Hampshire, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Wisconsin.

Employees must be available for collaboration during core hours from 10am to 3pm (PST).

Research and collect on past due student accounts using all available resources (telephone, written communication with routine follow-up, etc.). This position requires an exceptional ability to communicate solutions clearly and concisely in a logical manner along with excellent customer service, strong organizational skills and the ability to carry out duties in a timely and independent manner. Position will also coordinate and communicate as well as monitor collections activity with outside collection agencies.

Position requires experience with Ellucian Banner ERP, including Accounts Receivable and Student modules, as well as familiarity with Argos reporting software and Regent Education Financial Aid system.

#UMASSGLOBAL

Receive general supervision from the Assistant Vice Chancellor, Student Accounts.

• General Supervision — indicates that the incumbent performs a variety of duties; some of which may be complex duties within established policy guidelines; and receives occasional supervision.

• Contact past due students to resolve and collect outstanding accounts and ensure timely follow up for payment and resolution.
• Prepare clear and concise written correspondence to resolve and collect outstanding accounts.
• Review Banner Student and Accounts Receivable ERP, as well as Regent Education Financial Aid system to analyze and investigate a wide variety of student related information, including AR, Financial Aid and Student Registration modules.
• Resolve complex account issues including but not limited to payments due, accounting adjustments, refunds, registration and financial aid issues, via daily interactions with staff, parents, students, other university departments and third-party vendors.
• Prepare monthly review of accounts to facilitate bad debt write off in accordance with university policy. Accurately adjust accounts for bad debt write off and assign to collection agencies.
• Coordinate collection agency activities including but not limited to account resolution and disputes, account settlement, analyzing agency inventory, payment posting, account adjustments and bankruptcies.
• Serve as the liaison for One Stop teams and university departments for any collections related questions and issues.
• Review the annual filing of Franchise Tax Bureau tax intercept candidates for accuracy and integrity, including verification of balances, applying appropriate filters and identifying population of students for submission and pre-intercept communications.
• Generate State of CA required pre-intercept letters and emails within state mandated timelines.
• Respond to student inquiries responding to pre-intercept notices and reflect balance changes and comments in tax intercept records depository.
• Prepare an upload file for tax…