Accounts Payable Specialist

Overview

Job Summary The Accounting Specialist is responsible for full-cycle accounts payable processing, including invoice entry, payment batch execution, vendor account maintenance, and month-end close activities. This role requires strong attention to detail, a high sense of ownership, and the ability to work in a fast-paced, deadline-driven environment.

• Process high-volume vendor invoices with accuracy and timeliness, ensuring proper GL coding and approval routing.
• Manage a daily queue of purchase orders and perform three-way matching (PO, approval, invoice) corresponding with operations personnel to resolve any issues.
• Reconcile vendor accounts monthly, including resolving discrepancies, short-pays, unapplied credits, and aging issues.
• Own the Accounts Payable aging and proactively drive resolution of past-due invoices, credit memos, and open balances.
• Execute payment runs via ACH, check, wire, or credit card and support weekly cash requirements forecasting.
• Apply cash payments to vendor invoices and assist with bank reconciliation as part of the month-end close process.
• Code company credit card transactions for monthly statement cycle (Amex, Navan).
• Perform system integration batch uploads as required.
• Conduct detailed research on transactions to resolve vendor, internal stakeholder, and accounting inquiries.
• Support onboarding and maintenance of vendor accounts, including W-9 collection, banking changes, and compliance checks.
• Assist with month-end close activities, including AP accruals, journal entries, reconciliation of subledgers, and reporting.
• Identify process gaps and participate in continuous improvement initiatives to drive efficiency, accuracy, and automation.
• Other accounting or finance tasks as assigned.

• 2+ years of Accounts Payable experience
• Strong understanding of three-way matching, invoice processing, and vendor reconciliation
• Experience with ERP systems and integration uploads (e.g., Great Plains, Microsoft Dynamics, Avid, Tipalti, etc.)
• Intermediate Excel skills (v-lookups, pivot tables, data uploads, reconciliations)
• Excellent communication and customer service skills when interacting with vendors and internal departments
• High level of accuracy, organization, confidentiality, and accountability

• Experience in a multi-entity or multi-currency environment
• Prior exposure to month-end close responsibilities
• Familiarity with bank reconciliation and payment application
• Ability to thrive in a fast-growing or dynamic company

Our Vision and Core Values are both foundational and aspirational at the same time. We never quit striving to improve. We’re always looking to recruit exceptional talent that shares these values as well.

• Respect for the Individual
• Balanced Life
• Giving Back
• Continuous Improvement
• Extreme Service
• Integrity

Base Pay Rate: $26/hr.

Full-Time Employment

We want to be able to continuously innovate to empower success. That’s why, in addition to exciting career opportunities throughout the world, we also provide the best training in the industry.

Disclaimer

MD7 is an Equal Opportunity Employer. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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