Accounts Payable Specialist

Job Summary:

Accounts Payable (AP) job duties include processing and managing a company's invoices and payments to vendors, ensuring timely and accurate payments while maintaining financial records.

• Receiving, verifying, and processing invoices from vendors.
• Ensuring invoices are accurate and match purchase orders and receiving reports (three-way matching).
• Coding invoices for proper accounting entries.
• Entering invoice data into accounting software. Creating invoices and credit memos
• Preparing and processing payments to vendors, ensuring timely and accurate payments.
• Reconciling payments with vendor statements.
• Preparing and distributing checks or electronic payments.
• Maintaining accurate records of invoices, payments, and vendor information.
• Filing and organizing invoices and supporting documentation.
• Responding to vendor inquiries regarding invoices and payments.
• Resolving invoice discrepancies and payment issues. Sending invoices and payment reminders to customers.
• Assisting with month‑end closing procedures.
• Preparing reports and statements related to accounts payable.
• Analyzing accounts payable processes and identifying areas for improvement.
• Supporting audits.
• Ensuring compliance with company policies and procedures.

• Excellent organizational skills and attention to detail.
• Understanding of accounting principles and practices.
• Excellent written and verbal communication skills.
• Ability to manage and organize large volumes of invoices and documents.
• Ability to identify and resolve discrepancies in invoices and payments.
• Ability to follow verbal and written instructions.
• Ability to type at least 40 words per minute.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of spreadsheets and accounting software.

• High school diploma or equivalent required, with some bookkeeping coursework.
• Three to five years of related experience required.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at a time.

Position requires candidates to be U.S. person as defined in ITAR, 22

CFR 120.15 (U.S. Citizenship or Resident Alien Status)