Senior Accountant

Position

Under general supervision, functions as a lead accountant for assigned accounting activities. The role involves planning and performing activities related to accounts payable, accounts receivable, assets, general and subsidiary ledger maintenance, encumbrances, cash management, budgets, grants, and financial reporting. Additional duties may include assisting with the year‑end audit, ensuring compliance with GAAP and internal control, records management and legal disclosures. This position does not provide direction to other employees.

• Supports the accounting function by planning and performing activities related to encumbrances, accounts payable, accounts receivable, assets, general and subsidiary ledger maintenance, project and grant administration, financial reporting, and cash management.
• Participates in the development and preparation of year‑end financial statements and reports and works on year‑end audit activities with external auditors by preparing year‑end accruals and adjustments and preparing audit schedules in the ACFR.
• Performs routine accounting functions by entering journal entries, reconciling accounts, analyzing variances and fluctuations, reviewing procedures to identify inefficiencies, making recommendations for improvements, assisting departments with general ledger inquiries and accounting related questions, initiating online banking files, placing stop payments on checks, troubleshooting financial software issues, preparing and filing reports, and calculating and entering quarterly transfers.
• Assists the Accounts Payable section by reviewing and approving invoice batch entries, requisitions, P‑card transactions, and requests for checks, and working with staff to improve procedures and documentation.
• Monitors, evaluates, and reports grant activities by setting up files, gaining an understanding of grant requirements, setting up projects in financial software, ensuring codes and accounts are established, creating new projects ensuring permissions and workflow are set, establishing budgets, and monitoring, reviewing, and approving all General Ledger Grant activity.
• Assists with investments by recording related transactions, reconciling to third‑party statements, allocating investments and interest across funds, and ensuring cash balance is positive.
• Processes seizures and forfeitures by entering awarded seizures and forfeitures, reconciling liability and revenue accounts, updating spreadsheets, approving check requests to D.A. and courts, and preparing and filing annual state and federal forfeiture reports.
• Processes unclaimed property by monitoring outstanding check list, cancelling checks as appropriate, maintaining copies and records, determining thresholds and dormancy periods, reconciling unclaimed property GL accounts, notifying vendors/payees, entering invoices for replacement checks, and uploading unclaimed property details to State and city website.
• Processes 1099s by uploading vendor information to IRS, reconciling 1099 reportable vendors, preparing and processing 1099s, mailing to vendors, and electronically filing with IRS.
• Performs other duties as assigned.

• Bachelor’s degree in Accounting, Public Finance or related field and three (3) years municipal government accounting experience, including financial statement preparation, or equivalent.
• OR:
  Bachelor’s degree in Accounting, Public Finance or related field and three (3) years experience with grants, unclaimed property, accounts payable and seizures and forfeitures, or equivalent.

• Valid Class C Driver's License.
• Physical Demands:
  Sedentary – Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Knowledge of:

• City rules, regulations, policies, and procedures.
• State laws, regulations, and guidelines governing all aspects of municipal accounting, cash management practices, investments, commercial motor vehicle fines, grants, unclaimed property, and seizures and forfeitures.
• Government Accounting Standards Board (GASB) requirements and Generally Accepted Accounting Principles (GAAP) for…