Office Administrator

Office Administrator page is loaded## Office Administrator locations:
Allen, TXtime type:
Part time posted on:
Posted Todayjob requisition :
R4639

INCLUSIVITY & CORE VALUES:

Braun Intertec employee owners are required to carry out Braun Intertec Values every day and as such must possess the following competencies:
· Actively demonstrates a commitment to creating an inclusive workplace through active listening to and inclusion of diverse perspectives; demonstrates respect for all and actively works to build trust-based relationships with colleagues and clients.
· Demonstrates commitment to working safely; fully participates in Company’s safety initiatives and policies; always looks out for the health and safety of self and others.
· Is consistently responsive and follows through on commitments to self and others; provides the information others need to know to do their jobs and to feel good about being a member of the team and Braun Intertec.
· Shows initiative and commitment to ongoing learning, growth, and development; willingness to openly seek, receive, and give respectful feedback; commitment to continuous improvement of self, responsibilities, and processes.
· Champions the Employee-Owned Stock Ownership Plan through participation in ESOP activities and events.
· Actively acknowledges, recognizes, and celebrates the contribution of others.

JOB SUMMARY:

This position provides administrative support for projects and office locations/departments. Responsibilities for these individuals may vary based on assignment.

There are five levels of this job:
Office Administrator I, Office Administrator II, Office Administrator III, Office Administrator IV, and Office Administrator V (or Senior Office Administrator). This description covers all; the differentiation will be based on tenure in the role at Braun Intertec or elsewhere and the additional expectations as indicated below.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Responsibilities related to office/department support could include any of the following – all should be considered “as appropriate/assigned”.These responsibilities applicable to all levels of position:
· Take calls placed to office location, provide information, and/or direct/forward appropriately. Operate and maintain phone system. Assist clients with routine requests and in the absence of the Project Manager.
· Greet/direct/assist office/department visitors (both internal and external).
· Provide assistance in various internal initiatives (including event/meeting set up, safety initiatives, or other).
· Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements.
· Department/Office related expense and invoice coordination, including coding and submission to Finance.
· Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department.
· Responsible for office supplies: ordering and maintaining business and office supplies through a company-designated source.
· Prepares out-going mail, UPS Shipments, and arranging for courier services.
· Operates and maintains copiers, binding equipment, postage machine, and other various business equipment,.
· Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports.
· Participate in production meetings, produce meeting minutes, generate/compile operations reporting.
· Other administrative duties, as assigned.

Responsibilities related to Project support could include any of the following – all should be considered “as appropriate/assigned”. These responsibilities applicable to Levels III and above:
· Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
· Verify and input data/information into a variety of software systems to be used for deliverables. (Can include Open Ground, OnBase, Microsoft Suite, the ERP system, etc.)
· Assist with Project File Clean Up and Archiving.
· Assist Project Management staff with organization of project information and documentation,…