Accounts Payable Specialist

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist processes a high volume of invoices each day, ensures accurate three-way matching with purchase orders, and supports month-end close activities. This role works closely with vendors, maintains accurate vendor records, and utilizes large ERP systems and Excel to keep accounts payable operations accurate, timely, and well-organized. The position is open to experienced professionals as well as recent accounting graduates who meet the core requirements.

Responsibilities

+ Process approximately 50-100 invoices per day with a high degree of accuracy and attention to detail.

+ Perform three-way matching of invoices, purchase orders, and receiving documents to ensure proper authorization and accuracy.

+ Maintain and update vendor records, including setting up new vendors, updating existing information, and ensuring data integrity.

+ Prepare, schedule, and cut checks or process electronic payments in accordance with established payment terms and company policies.

+ Collaborate closely with vendors to resolve invoice discrepancies, payment questions, and account issues in a timely and professional manner.

+ Work within large ERP systems to enter, track, and reconcile accounts payable transactions.

+ Use Excel spreadsheets to organize, track, and analyze accounts payable data and support reporting needs.

+ Assist with month-end close responsibilities, including reconciliations, accruals, and preparation of supporting documentation.

+ Ensure compliance with internal controls, company policies, and standard accounting practices throughout all accounts payable activities.

+ Support continuous improvement of accounts payable processes by identifying inefficiencies and suggesting enhancements.

Essential Skills

+ 5+ years of experience processing over 50 invoices per day in an accounts payable environment.

+ 5+ years of experience performing three-way matching of invoices, purchase orders, and receiving documents.

+ 5+ years of vendor maintenance experience, including setting up and updating vendor records.

+ Proficiency working within spreadsheets in Excel for data entry, tracking, and basic analysis.

+ Experience using a large ERP system such as SAP, Oracle, Epicor, SAGE, Infor, or Net Suite for accounts payable functions.

+ Strong attention to detail and accuracy when processing high-volume transactions.

+ Ability to work efficiently in a fast-paced, deadline-driven environment.

+ Effective communication skills for interacting with vendors and internal stakeholders.

+ Openness to candidates who are recent accounting graduates, provided they meet the core functional requirements.

Additional

Skills & Qualifications

+ Experience using advanced Excel functions such as pivot tables and VLOOKUP.

+ Hands-on experience with Epicor ERP specifically.

+ Background or education in accounting or a related field.

+ Demonstrated ability to manage multiple tasks and priorities while maintaining accuracy.

+ Strong problem-solving skills for resolving invoice and vendor issues.

+ Commitment to continuous learning and professional growth, supported by tuition reimbursement opportunities.

Job Type & Location

This is a Contract to Hire position based out of Allentown, PA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Allentown,PA.

Final date to receive applications

This position is anticipated to close on Jun 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran…