Manager - Student Registrar

Manager - Student Registrar

Salary Range: $53,742 - $75,238

Qualifications:

• High school diploma with relevant experience
• Bachelor of education, business administration, public administration, or a related field
• Three or more years of progressive experience in the field of school administration, record keeping, or a related field
• Extensive knowledge of accountability rules and regulations for student records
• Satisfactory work record & criminal/child abuse clearances (Acts 34, Act 114, and 151)
• Such additional modifications or alternatives to the above qualifications as the board or superintendent may determine appropriate and acceptable

Note:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary:

Provide uniformity and consistency in the collection, maintenance, and interpretation of student record information. The ideal candidate will evaluate and decipher unique transcripts of new/incoming/returning students, serving as a source of information to students, parents, and staff regarding course and graduation credits. This is an opportunity for a talented individual to have a direct impact on district-wide improvement efforts through data management.

Essential Duties and Responsibilities:

• Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records.
• Coordinate the development and implementation of systems to collect, store, retrieve, and report student records.
• Oversee and maintain the district's student records.
• Maintain accurate data and information for the district to meet local, state, and federal policies and mandates.
• Supervise the transcription process by training all District student record team members and coherently provide feedback and support consistently throughout the year to campuses.
• Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription.
• Oversee the district-wide transcription process of student records from entry to exit and make decisions in a timely manner to ensure students enter appropriate courses and grade levels.
• Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level.
• Monitor student records to ensure compliance with academic regulations and program requirements for graduation.
• Develop training models and train school student record team members.
• Create, maintain, and provide recommendations for an Academic Procedures Manual and a Registrar's/Records Office Procedure Manual.
• Ensure the graduation date is on printed transcripts.
• Evaluate international transcripts and serves as a direct resource to employees, parents, and other education institutions to convey appropriate transcript evaluation.
• Scan previous graduate transcripts for District.
• Assist in transferring records between schools within the District and between other school districts.
• Collaborate with campus staff to ensure the maintenance of student records, the posting of nontraditional credits, and the evaluation of transfer transcripts for out-of-state and international students.
• Implement and maintain electronic filing of student records through relevant software.
• Research and implement federal and state laws, regulations, and District policies, guidelines, and procedures as applicable.
• Assist in coordinating various registration efforts, special projects, programs, and events with various department stakeholders.
• Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed.
• Summarize and/or verify data and information for compliance reporting.
• Provide input to various manuals and training publications within area of responsibility.
• Perform other duties and assumes other responsibilities as assigned or delegated by the Assistant to the Superintendent/Chief Culture, Equity, and Advancement Officer.

Supervisory Responsibilities:

• Directly supervise Office and technology team members.
• Responsibilities include interviewing, recommending hiring, and training employees; planning and coordinating work; appraising performance; rewarding and disciplining staff; addressing complaints, and resolving problems.
• Performs supervisory responsibilities in accordance with the district's policies and applicable laws.