Administrative Assistant

Administrative Assistant

At Air Products, we reimagine what's possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.

The Administrator provides administrative support to the Global Head of Compliance, along with administrative and program support for the Global Compliance and Global Trade Compliance functions. The role supports compliance programs, training, policies, records, systems, meetings, travel, expenses, vendors, and team resources. In a fast-paced global environment, the position independently handles routine responsibilities with appropriate guidance, anticipates needs, manages competing priorities, escalates urgent or sensitive matters, and protects confidential employee, investigation, legal, training, and compliance information with discretion and care.

The position operates in a high-visibility, fast-paced global environment with shifting priorities. It supports senior leadership, employees, external counsel, vendors, government agencies, service providers, and other internal and external stakeholders. The incumbent must handle routine matters independently, recognize when guidance, escalation, or leadership review is needed, and ensure timely follow-through. The role requires sound judgment, confidentiality, attention to detail, adaptability, a service mindset, and the ability to manage multiple tasks, deadlines, stakeholders, and priorities.

Principal Accountabilities

This position is accountable for the following end results:

• Deliver comprehensive administrative support by managing complex calendars, resolving scheduling conflicts, coordinating global meetings and visitors, arranging domestic and international travel, preparing expense reports, supporting time-entry and purchasing processes, and tracking administrative items through completion.
• Prepare, format, proofread, and maintain polished correspondence, presentations, reports, meeting materials, organizational documents, and other confidential materials for senior-leader and team use.
• Administer core Compliance programs and processes by managing the Compliance inbox, routing and escalating inquiries and disclosures, supporting conflicts-of-interest disclosures, maintaining records and tracking systems, and coordinating annual re-disclosure and training campaigns.
• Support Compliance training and policy delivery by preparing rosters, validating audiences, coordinating assignments and communications, tracking completion, issuing reminders, retaining records, and supporting policy inventories, reviews, approvals, translations, publication, and document control.
• Maintain and continuously improve Compliance and Global Trade Compliance resources by updating SharePoint and intranet sites, document libraries, forms, dashboards, logs, spreadsheets, action lists, acquisition activity records, distribution lists, permissions, and other team resources; organize content for usability, maintain accurate and current information, manage access, and support employee self-service and knowledge management.
• Coordinate administrative and financial support for Compliance and Global Trade Compliance activities by arranging meetings and training sessions, preparing and distributing correspondence and documents, processing invoices and legal billing, supporting purchase orders and vendor setup, routing contracts, maintaining vendor records, and reconciling external counsel, service provider,…