Robert M. Stein, MD '68. FACC, FAHA Archivist & Head of Historic Collections

Job Details

The University Archivist (Center City) leads and manages the collection, organization, description and preservation of, and provides access to the Siegman Archives and the Center City collections of rare books, artifacts, and historic records. The University Archivist leads programming for the university and local archival communities based on the collections within the archives.

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages, collects, organizes, and makes available the holdings of the Archives and the Special Collections in varied formats, including print and digital materials and artifacts. Determines the scope of the collection through internal deposits, purchases and donations.
• Provides reference and research guidance to internal and external parties seeking access to materials held in the archives collections.
• Supervises and directs the work of a full-time digital archivist whose responsibilities include
• managing the Jefferson’s digital repository, the Jefferson Digital Commons.
• Collaborates with Academic Commons colleagues, senior academic officers and related leadership to implement best practices in the historic preservation of university activities. Builds relationships
• with new academic partners and introduces and establishes archival practices as standard operating policy.
• At the behest of senior leadership, including the university president, prepares and makes presentations to the Board of Trustees, faculty, students, alumni, parents, about the history of the university.
• Collaborates with the Office of Institutional Advancement regarding potential gifts to Jefferson, including artifacts, furniture, works of art and named professorships. Curates on an ongoing basis
• the exhibits and programming developed for the Jefferson alumni center.
• Prepares temporary and permanent exhibits singly or in collaboration with other Jefferson entities for display at Jefferson which showcase materials and resources in the Archives and Special
• Collections
• Serves as instructor for history components in academic courses and special programs for other audiences. Works with key campus leaders on projects (signage, tours, special programs and
• lectures) which incorporate Jefferson’s rich history.
• Maintains a current awareness of archival management trends and technologies.

• Demonstrated knowledge of archival theory and practice, national standards, relevant legal and ethical regulations (e.g. HIPAA, FERPA, and copyright), and best practices that govern the arrangement, description, preservation, and use of archival materials.
• Demonstrated understanding of the research process with historical documents, books, manuscripts, and other primary sources.
• Experience with collection development and management of analog, digitized, and born-digital collections; knowledge of metadata and other standards and best practices; and understanding of copyright and intellectual property issues of archival collections.
• Experience building and maintaining donor relationships and collaborating within a university community.
• Demonstrated understanding of the education and practice of medicine and health sciences.

• Master’s Degree in History with emphasis in archival administration or Masters of Library or Information Science from an ALA-accredited school with archival or records management training and experience.
• 4 years professional university or institutional archival experience.
• Demonstrated knowledge of archival theory and practice, national standards, relevant legal and ethical regulations, and best practices that govern the arrangement, description, and use of archival materials.
• Demonstrated understanding of the research process with historical documents, books, manuscripts, and other primary sources.
• Experience managing digital collections; knowledge of metadata and other standards for management of archival collections.
• Demonstrated ability to balance and complete multiple projects, set priorities, and work effectively in a rapidly changing environment