Accounting Specialist

Job Title:

Accounting Specialist

Job Description

We are seeking a detail-oriented Accounting Specialist responsible for managing daily invoice scanning, data entry, and vendor communication. This role plays a crucial part in maintaining an organized and efficient accounting system.

Responsibilities

+ Scan daily invoices for storage in Docu Ware, addressing a backlog of at least three months across all entities.

+ Add freight invoice data to inbound and outbound spreadsheets.

+ Scan checks into Docu Ware, prepare envelopes, and run them through the postage meter for each payment run on Thursdays and Fridays.

+ Update daily invoice issue spreadsheets for each plant.

+ Contact vendors for statements, review for missing invoices, and follow up to obtain any missing documents in Oracle.

+ Pull invoices and backup documents for storage in the AFE file of Docu Ware.

+ Organize month-end journal entries and backup, storing the files in Docu Ware.

Essential Skills

+ Proficiency in accounting, accounts payable, and accounts receivable.

+ Experience in data entry and invoice processing.

+ Basic accounting experience, particularly in transactional accounting.

+ Basic data entry experience.

+ Basic customer service experience, particularly in vendor communication.

Additional

Skills & Qualifications

+

Experience with accounts payable.

+ Invoicing experience.

+ Familiarity with Docu Ware.

Work Environment

This is an in-office position, requiring physical presence to manage documentation and communication tasks effectively. The role is initially needed from February to March, with potential extension until the end of July, providing an opportunity to expand skills in invoice processing and support smaller plant operations.

Job Type & Location

This is a Contract position based out of Alliance, OH.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Alliance,OH.

Final date to receive applications

This position is anticipated to close on Mar 10, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.