Accounts Payable Assistant

Submit warranty claims to manufacturer so Follow up on outstanding warranty claims

Enter vendor credit memos into accounts payable system.o Apply vendor credits to outstanding debit memos.o If debit memo does not exist, reach out to appropriate person to create debit so credit can be applied.o Research credits from vendors when it is not clear what the credit is for.o Enter & track rebate credits from vendors.

Assist with reviewing the status of aging debit memos.o Assist with monitoring open debit memos to our vendors and research ones that have been outstanding longer than written policy allows.o Assist with contacting relevant people to research and inquire as to the status of the debit memo.o Once all information is collected, debits should be either voided or deducted.o Occasionally, may need to repay a debit previously deducted.

Miscellaneous tasks.o Other miscellaneous AP related tasks as needed: shredding, filing, etc.o Review vendor statements to check for invoices or credits we don’t have.
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