Office Manager

Description

We are looking for a Part Time Onsite Office Manager to support daily business operations and keep administrative functions running smoothly in a Massachusetts location. This Long-term Contract position is ideal for someone who enjoys creating structure, coordinating office activity, and serving as a reliable point of contact for staff and vendors. The role combines office administration, financial support, record management, and employee-facing coordination in a fast-paced environment.

Schedule:

Monday, Wednseday and Friday 10am-2pm; free onsite parking Allston, MA.

Responsibilities:

- Coordinate daily office activities to maintain an organized, efficient, and detail-focused work environment.

- Administer incoming and outgoing correspondence, shipments, and document flow across the office.

- Maintain accurate digital and paper records while handling confidential information with discretion.

- Prepare operational documents, update internal reports, and complete administrative forms as needed.

- Support billing operations by preparing invoices, monitoring payables and receivables, and assisting with expense tracking, bookkeeping, and payroll documentation.

- Help facilitate employee onboarding, maintain personnel-related records, and monitor items such as benefits information, compliance documentation, and time-off requests.

- Act as an internal liaison within the office, helping promote clear communication and a collaborative workplace experience.

- Review workflows, identify opportunities to improve efficiency, and provide reporting that supports operational decision-making.

Requirements - At least 2 years of experience in office management, administrative coordination, bookkeeping, or a closely related function.

- Demonstrated ability to manage administrative office tasks, front desk or receptionist-style support, and general office supply coordination.

- Working knowledge of accounts payable, accounts receivable, invoice processing, and expense tracking.

- Proficiency with Microsoft Office or Google Workspace, with the ability to learn additional digital tools quickly.

- Experience maintaining organized records, entering data accurately, and managing sensitive information responsibly.

- Strong communication skills, sound judgment, and a dependable, team-oriented approach to work.

- Quick Books experience is preferred, and Spanish language ability would be an advantage.

- Associate's degree in Business or equivalent practical experience is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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