Accounts Payable Accountant

The Accounts Payable Specialist is responsible for managing high-volume invoice processing while ensuring accuracy, compliance, and timely vendor payments across multiple entities. This role plays a critical part in supporting field operations by working closely with project managers, vendors, subcontractors, and accounting leadership.

The ideal candidate is detail-oriented, organized, and comfortable managing multiple workflows in a fast-paced environment.

• Process high-volume vendor invoices, including matching to purchase orders and routing through approval workflows
• Manage weekly check runs and ensure accurate and timely vendor payments
• Monitor and manage AP and subcontractor inboxes
• Research and resolve invoice discrepancies in coordination with vendors and internal stakeholders
• Maintain subcontractor documentation including Certificates of Insurance (COIs), W-9s, and contract paperwork
• Partner with project managers to ensure compliance requirements are met prior to payment
• Serve as a liaison between subcontractors and internal teams regarding payment status

• Process temporary labor invoices
• Process employee reimbursements in accordance with company policy
• Support company fleet administrative needs, including vehicle tag renewals and related documentation
• Assist with bank deposits and scanning processes as backup support

• Assist with onboarding and training new accounting team members as needed
• Provide backup support to the Accounting Manager
• Contribute to process improvement initiatives and documentation updates

• 2–5 years of accounts payable experience, preferably in a high-volume or multi-entity environment
• Experience working with subcontractors, vendors, or project-based billing environments preferred
• Strong understanding of invoice processing, approvals, and payment workflows
• High attention to detail with strong organizational and time management skills
• Proficiency in Microsoft Excel and accounting systems
• Ability to communicate effectively with vendors, subcontractors, and internal teams
• Experience in construction, restoration, or service-based industries is a plus
• Bilingual (Spanish) is a plus