Payroll Specialist

Job Summary Payroll Specialists are responsible for the day-to-day processes related to their assigned pay groups while ensuring accurate and timely pay to employees.

Core Responsibilities Process weekly payrolls including off-cycles for assigned pay groups with approximately 500-1000+ employees

Daily review of timecard or time and labor system for discrepancies and communication to Supervisors as needed

Review and edit of timesheet data as requested

Review and process new hires, change requests and special pay during payroll processing

Prepare reconciliations, validate totals and finalize documentation to submit for review for assigned payrolls

Print, sort and ship payroll checks when needed

Calculate and process final pay according to state and union requirements and regulations

Coordinate pay garnishments, child support, lien payments, etc. with 3rd party vendor

Work closely with HR department to ensure correct employee data Ensure appropriate record retention, maintain data and files for payroll processing

Resolve payroll discrepancies by collecting and analyzing information

Ensure timely reporting and payment to employees, while following union, state and federal regulations and company policies

Research, analyze and resolve payroll-related problems or questions in a timely manner

Handle detail audits of payroll data including reconciliations on a monthly/quarterly basis

Create and distribute payroll related reports as required or requested

Provide excellent customer service by assisting employees and managers with questions

Maintain process and procedure documentation

Other duties or projects as assigned or apparent

Work Experience Minimum of 2 years of payroll processing experience.

Education/Training High school diploma or equivalent. CPP or FPC certification highly preferred.

Specialized Knowledge Certificates & Licenses As outlined in the Core Responsibilities, an individual must have thorough knowledge and an advanced understanding of each competency above in order to carry out the essential functions of this position. Specialized Knowledge is also required in the following areas:

Knowledge of Payroll Practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels

Advanced analytical, critical thinking and problem-solving skills

Intermediate to advanced Excel skills required – advanced use of pivot tables, vlookups, etcMust be a team player and work effectively with all types of diverse personalities

Must be highly detail-oriented and very organized with the ability to adapt to a changing environment

High degree of accuracy and attention to detail

Ability to maintain confidentiality and handle highly sensitive and personal information with sound judgement, tact and discretion
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