Payroll Specialist

About the Opportunity

We are seeking a highly organized, meticulous, and adaptable Payroll Coordinator to join our team. This is a payroll-focused position responsible for end-to-end payroll processing, payroll-related accounting and reconciliations, commission tracking, and HR administrative support.

The ideal candidate possesses strong hands-on experience with ADP and a proven track record in payroll administration. Because you will be handling sensitive employee data and strict financial deadlines, extreme precision and the ability to successfully multi-task in a fast-paced environment are absolute musts. An accounting background is highly preferred to help streamline our reconciliation and reporting processes.

• $24-$29 per hour, depending on experience
• Performance-based bonus opportunities
• Overtime eligible (Non-Exempt position)

• Health, Dental, and Vision insurance (eligible after 30 days)
• Health Savings Account (HSA) option available (after 30 days)
• 401(k) with up to 4% company match (eligible after 30 days)
• Paid Time Off (40 hours during the first year, accrued thereafter)
• 4 Sick Days annually
• 9 Paid Holidays

• Opportunity for professional growth and increased earning potential
• Supportive leadership team that values trust, accountability, and teamwork
• Collaborative environment with strong employee retention and loyalty
• Faith-based company culture built on integrity, excellence, and continuous improvement

This role combines payroll administration, HR support, and basic accounting responsibilities.

• Process End-to-End Payroll: Accurately calculate, execute, and manage bi-weekly/monthly payroll for all employees utilizing ADP.
• Data Management: Maintain, update, and audit payroll data within ADP, including tax withholding, direct deposits, deductions, garnishments, and benefits tracking.
• Time & Attendance: Review and reconcile timesheets, resolving any discrepancies with department managers before payroll processing.
• Reporting: Generate standard and ad-hoc payroll, tax, and labor cost reports from ADP for management and compliance purposes.

• General Ledger (GL) Mapping: Assist with mapping payroll data to the general ledger and preparing payroll journal entries.
• Reconciliation: Reconcile payroll invoices, bank statements, and benefit bills against payroll registers to ensure accurate financial reporting.
• Commissions: Calculate, validate, and process employee commission payments in accordance with company compensation plans.

• Payroll Onboarding/Offboarding: Assist with administrative tasks related to hiring and termination, including setting up new hires in the payroll system and managing documentation.
• Inquiry Resolution: Act as a reliable point of contact for employee questions regarding paystubs, tax forms (W-2s), and PTO balances.
• File Maintenance: Maintain employee payroll and personnel files ensuring strict confidentiality and compliance with labor laws.
• Task Prioritization: Effectively juggle routine HR administrative tasks alongside time-sensitive payroll cycles without sacrificing accuracy.

• Minimum of 2 years of dedicated payroll processing experience
• ADP experience is required (e.g., ADP Workforce Now)
• Strong attention to detail and commitment to accuracy
• Understanding of basic accounting principles, journal entries, and reconciliations
• Proficiency with Microsoft Office and Google Workspace
• Ability to manage multiple projects and deadlines while adapting quickly to changing priorities
• Strong communication and interpersonal skills
• Proven ability to maintain strict confidentiality regarding employee and payroll information
• Dependable, flexible, and punctual work ethic
  
  Ability to pass a background check

• Associate's or bachelor's degree in Accounting, Finance, Business, Human Resources, or a related field
• Previous experience supporting both payroll and HR functions
• Experience with job costing and payroll reporting

If this sounds like a company and position where you can thrive, we'd love to hear from you.

Thank you for considering the Payroll Coordinator position at NG Windows, an equal opportunity employer.