Accountant, Financial Reporting, Accounts Receivable​/ Collections

Description

The Accountant supports the company’s financial operations by performing a broad range of accounting responsibilities. This role manages billing, accounts receivable, accounts payable, fixed asset accounting, data integrity for client reporting, and assists with monthly close activities. The ideal candidate has strong accounting fundamentals, demonstrates sound judgment, and ensures accuracy, timeliness, and compliance with company policies.

• Prepare, review, and issue accurate and timely customer invoices, ensuring alignment with contract terms and operational data.
• Record and apply customer payments; monitor aging and reconcile accounts receivable balances.
• Lead collection efforts on past-due accounts, including researching discrepancies and coordinating with operations/sales teams.
• Analyze AR trends and prepare AR status or variance reports as needed.

• Review and enter vendor invoices into Quick Books, verifying accuracy, coding, and supporting documentation.
• Assist in processing weekly AP payments, ensuring proper authorization and adherence to company spending controls.
• Reconcile AP aging, research discrepancies, and maintain audit-ready AP documentation.
• Support process improvements related to AP workflow and spend visibility.

• Track capital expenditures, ensuring proper classification between operating expenses and capital assets.
• Maintain the fixed asset register, recording additions, disposals, and transfers.
• Prepare monthly depreciation entries and support periodic asset reconciliations.
• Participate in asset audits or physical inventory counts as needed.

• Prepare client reports, ensuring data accuracy and completeness.
• Review, refine, and submit reports, applying discretion and judgment to resolve discrepancies and ensure timely compliance.
• Continuously assess reporting processes and develop recommendations to improve efficiency, consistency, and reliability of client-facing data.

• Prepare recurring and adjusting journal entries (prepaids, accruals, depreciation, revenue/expense allocations, etc.).
• Reconcile key balance sheet accounts and resolve variances.
• Generate scheduled and ad hoc financial reports from Quick Books to support leadership decision-making.
• Partner with cross-functional teams (operations, sales, logistics, etc.) to ensure financial data completeness and accuracy.
• Support the development and refinement of accounting procedures, documentation, and internal controls.

• Associate degree in Accounting, Finance, or related field, or equivalent practical experience.
• 3+ years of progressive accounting experience, including exposure to general ledger, AP/AR, and month-end close processes.
• Proficiency with Quick Books and Microsoft Excel (lookups, pivot tables, basic formulas).
• Solid understanding of standard accounting principles and the full accounting cycle.

• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle confidential information with discretion and integrity.
• Thrives in a fast-paced, entrepreneurial environment where processes are evolving and improving.